Office Assistant / Office Boy

Job Description: Office Assistant / Office Support Staff (Office Boy) – Bengaluru Head Office

Designation: Office Assistant / Support Staff (Office Boy)

Location: Head Office, Bengaluru

Department: Administration & Human Resources

Reporting To: Senior Admin & Procurement Officer / Admin Assistant (Bangalore HO)

Role Purpose

To ensure the Bengaluru Head Office operates cleanly, securely, and efficiently on a daily basis by providing hands-on facility upkeep, pantry and hospitality support, local outdoor messenger and delivery services, and administrative assistance to staff and management.

Key Responsibilities & Duties1. Daily Office Readiness, Cleanliness & Security

• Open the office premises on time every morning, inspect workstations, and securely lock all office doors, windows, and gates at the end of the day.
• Ensure all common areas, meeting rooms, executive cabins, and restrooms remain spotless, dry, and hygienic throughout the day in coordination with housekeeping personnel.
• Monitor energy conservation by turning on lights, fans, and air conditioning before staff arrival and ensuring all electrical switches, monitors, and equipment are powered down at close of business.
• Maintain clean drinking water dispensers and ensure regular replacement of 20-liter mineral water jars.

2. Pantry Operations & Hospitality Support

• Prepare and serve tea, coffee, and drinking water to internal employees, senior management, and external visitors/guests at scheduled intervals and during official meetings.
• Keep the pantry, wash basin, kitchen utensils, cups, and appliances (kettles, water dispensers) thoroughly cleaned and sanitized.
• Monitor pantry consumable stocks (tea, coffee, sugar, milk, biscuits, tissue papers) and inform the Admin team well before supplies run out.
• Coordinate the setup of meeting rooms with water bottles, notepads, pens, and refreshments prior to scheduled committee and board discussions.

3. Mail, Courier & Material Handling

• Assist in packing, labeling, weighing, and handing over official parcels, educational kits, and documents to courier partners (DTDC, Professional Courier, Speed Post).
• Receive incoming mail, envelopes, and parcels; verify recipient details; and promptly deliver them to the respective staff members or the Admin Inward Desk.
• Assist in moving, loading, unloading, and neatly stacking cartons, stationery, training materials, and office assets between vehicles and the storage room.

4. Outdoor Errands & Delivery Runs

• Carry out local outdoor administrative errands, including bank visits for cash/cheque deposits, challan drop-offs, and collecting bank confirmation letters or account statements.
• Submit official hard-copy correspondence, statutory compliance documents, and letters to government departments, utility offices, or partner institutions across Bengaluru.
• Coordinate local document and parcel drop-offs/pickups via Dunzo, Porter, or city transport as instructed by the Admin/Finance team.
• Collect physical tax invoices, cash memos, and receipts from local vendors (stationers, hardware shops, caterers) and submit them to the accounts team immediately.

5. Photocopier, Printing & Routine Document Support

• Assist administrative and finance team members with large-volume photocopying, physical paper sorting, document stapling, and punching.
• Assist with physical file binding, labeling file spines, and transferring older payment vouchers or personnel files into labeled archive cartons.
• Refill photocopier and printer trays with paper daily and alert the Admin Assistant in case of paper jams, toner depletion, or machine errors.

Job Types: Part-time, Contractual / Temporary

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person