Office Assistant / Office Boy

Office Boy / Office Assistant

Company Name: Sumanju Technologies Private Limited (Liquify)
Department: Administration
Job Location: Makarba, Ahmedabad, Gujarat
Employment Type: Full-Time
Reporting To: HR Manager

1. Job Summary

We are looking for a punctual, responsible, and well-mannered Office Boy / Office Assistant to support the smooth functioning of daily office operations. The candidate will be responsible for preparing and serving tea, coffee, and refreshments to employees and visitors, maintaining pantry hygiene, assisting with office errands, and providing general administrative support.

2. Key Responsibilities

A. Tea, Coffee & Pantry Management

• Prepare and serve tea and coffee to employees, management, and visitors as required.
• Prepare coffee using the office coffee machine and operate it safely.
• Maintain the pantry in a clean, hygienic, and organized condition.
• Ensure the availability of tea, coffee, milk, sugar, drinking water, cups, and other pantry supplies.
• Clean cups, mugs, utensils, and pantry equipment after use.
• Refill drinking water bottles and ensure water is available to employees and visitors.
• Serve refreshments during meetings and office events.
• Monitor pantry stock and inform HR when supplies need replenishment.

B. Office Maintenance & Cleanliness

• Keep the pantry, meeting rooms, and common areas neat and tidy.
• Ensure meeting rooms are arranged properly before and after meetings.
• Maintain cleanliness around office equipment and shared spaces.
• Report maintenance issues, equipment damage, or other office-related concerns to HR/Admin.
• Follow proper hygiene and cleanliness standards throughout the office.

C. Administrative Support

• Assist with photocopying, printing, scanning, filing, and document handling.
• Deliver documents to employees and relevant departments.
• Receive, record, and distribute incoming couriers and parcels.
• Arrange outgoing courier dispatches and maintain basic delivery records.
• Assist with office-related errands, including document collection, bank visits, and other authorized tasks.

D. Office Supplies & Inventory

• Monitor the availability of pantry items, stationery, and other daily-use supplies.
• Inform HR about low stock and items requiring replenishment.
• Handle office supplies carefully and avoid unnecessary wastage.
• Assist in receiving and organizing office supplies.

E. Employee & Visitor Support

• Greet visitors politely and offer water, tea, or coffee as appropriate.
• Provide refreshments to employees in a timely and courteous manner.
• Assist with basic visitor arrangements and meeting preparations.
• Maintain professional behavior and respect the privacy of employees and visitors.

F. General Responsibilities

• Follow instructions given by HR and management.
• Maintain punctuality, discipline, and a professional attitude.
• Handle company documents, keys, supplies, and other property responsibly.
• Follow company policies and workplace safety and hygiene practices.
• Perform other reasonable office support duties assigned by management.

3. Educational Qualification & Experience

• Minimum qualification: 10th pass; 12th pass preferred.
• Experience: 0-2 years in office support, pantry management, or a similar role.
• Freshers may apply if they are willing to learn and perform the required duties.

4. Required Skills & Competencies

• Ability to prepare tea and coffee as per employees' preferences.
• Basic knowledge of operating a coffee machine.
• Good hygiene and cleanliness habits.
• Punctuality, honesty, and reliability.
• Polite behavior and basic communication skills.
• Ability to follow instructions and manage daily tasks efficiently.
• Willingness to assist employees and visitors courteously.

5. Working Conditions

• Work Type: Full-time, work from office.
• Working Days: Mon-Fri
• Working Hours: 9 Hours
• Salary: As per company standards and the candidate's experience.
• Work Location: Vaishnodevi Circle , Ahmedabad, Gujarat.

6. Performance Expectations

The employee is expected to:

• Prepare and serve tea and coffee promptly when required.
• Maintain proper cleanliness and hygiene in the pantry.
• Ensure drinking water and refreshments are available.
• Complete assigned office errands and administrative tasks on time.
• Maintain professional conduct and support a clean, organized workplace.

7. Reporting Structure

The Office Boy / Office Assistant will report to the HR Manager and coordinate with other employees as required for daily office operations.

Note: The employee is expected to perform pantry duties, including preparing tea and coffee, as well as general office support and administrative responsibilities.

Pay: ₹14,000.00 - ₹20,000.00 per month

Benefits:

• Paid time off

Work Location: In person