Office Assistant – Part-Time

Company overview

At Vaerolabs, we build digital products for all the many divisions of Lufthansa Technik (LHT). We create the link that connects airlines with critical aircraft maintenance, repair, overhaul, and modification services. We help Lufthansa Technik digitalize its processes, keeping it the premium provider of services in the aviation space.

We’re a savvy, Agile company and our software keeps the world flying.

The job:

We are looking for a communicative, positive, and well-organized person who is eager to work with people. In this role, you'll oversee front-desk responsibilities and assist our team, contributing to the daily operational efficiency and ensuring seamless office functions. We offer a flexible 30-hour work week.

Some of your key responsibilities:

• Oversee all front-desk and reception tasks, guaranteeing an exceptional office environment for our colleagues and serving as the first impression of our company, recognizing the impact of a strong initial interaction.
• Be the go-to person for day-to-day assistance to our team members.
• Spot the gaps, pitch innovative office upgrades, and turn those ideas into reality.
• Keep the office vibes smooth and supplies stocked (keep track of inventory levels, manage orders with vendors, and make sure all is organized).
• Support the execution of team events (preparation and execution).

What we look for:

• Positive attitude. You are the first face everyone sees in the office. That’s why we need a positive and communicative person to welcome with a smile and support our team throughout the day.
• Strong organizational skills. Your day will be full of interactions so good time management is crucial to get your tasks done.
• Embrace the "can-do" spirit—your ticket to remarkable achievements. We're banking on your readiness to dive in and make things happen. Expect challenges, but rest assured, that you will have our support and learn a lot on this job.
• Attention to detail. Always trying to do things better. If you are the person who wants to do it all better than yesterday, we have a match.
• Proficiency in English.

What will be considered as an advantage:

• MS Office expertise. Good understanding on Excel, Word, Outlook. SharePoint experience is a plus.
• Similar experience (support in the H&S procedures set-up, operations and compliance of the office etc.)

What you can expect from us:

• Top talented and inspiring colleagues. You will get the chance to work with some of the brightest and highly skilled people you will ever meet. We are all about collaboration and helping each other reach our full potential in the fastest way possible.
• Ownership and autonomy. We do not believe in micromanagement, instead, you will take responsibility for your commitments and their outcomes.
• Loads of fun. We work hard and dedicated, but when it is playtime, we surely know how to do it in style.
• Time off that respects your life. 25 days of paid leave — because recharging isn't a perk, it's part of doing good work.
• Flexible 30-hour work week.
• Benefits that bend to you. A flexible system so you can shape what matters most to your situation, not check a one-size-fits-all box.
• Free parking - one less thing to think about on your way in.

If the above is what drives you, do not hesitate to get in touch. We would love to talk to you.

Only shortlisted candidates will be contacted for an interview.