Office Assistant (Part-time, term-time only)

Office Assistant (part time – term-time only)

We are looking for a part time Office Assistant to join our busy and friendly office team which provides support to the Head and the Senior Leadership Team in the organisation and running of the School, as well as to staff throughout the School. Located in the heart of Cambridge with excellent facilities and benefits.

Reporting to: School Bursar

Type of position: Part Time. 20hrs per week, term time only (40 weeks).

Hours: 2.5 days – Tuesday and Friday 8:30am to 5pm including 30mins unpaid break, Wednesday - 8:30 to 12:30pm

Salary University of Cambridge Spine point range 29 to 32, depending on experience.

Start date: November 2026

King’s College School

Based on an historic foundation of musical excellence, King’s College School is a dynamic and inclusive academic environment. We are a caring family-based community in which all children are respected and valued. We prepare them, as individuals, to be confident in a future with exceptional possibilities.

Located near the centre of the beautiful and vibrant city of Cambridge, King’s College School is a leading independent Prep School. Originally established in 1441 to educate the 16 boy choristers of King’s College Choir, the School now caters for more than 400 boys and girls aged 4 – 13 following the traditional Preparatory model. We have approximately 40 boy and girl boarders, including our choristers; we offer full boarding, weekly and flexi-boarding. King’s pupils continue their education at leading independent and state senior schools, often with scholarships.

The Role

Office Staff come into contact with a wide range of adults and children and provide a warm welcome to visitors and other contacts whilst operating at the highest professional standards. They will need to be an enthusiastic, pro-active and highly organised individual who will play a pivotal role in the day-to-day life of the School.

The primary function of the Office Administrator is the provision of daily administrative support for the School. The responsibilities include:

· Opening the reception area – ensuring it is clean and tidy for daily presentation.

· Organising and monitoring visitor parking spaces; managing staff and parent car parking database.

· Completion of morning and afternoon registration of pupils.

· Dealing with enquiries, by phone, email or letter. Ensuring that these are dealt with in a timely and efficient manner.

· Data input and update of our pupil and parent database (iSAMS).

· Reception duties; signing visitors and parents in and out during the school day.

· Writing and sending emails to parents and staff.

· Responding to ad hoc requests from staff for assistance.

· Assisting our PTA with administration, emails etc. in any way required.

· Control of all incoming and outgoing mail.

· Acting as the immediate point of contact for parents.

· In conjunction with colleagues, co-ordinating and providing administrative assistance for school events, including Prize Giving and the Senior School Fair.

· Storage and archiving of former pupil files.

Person Specification

· Proven track record of successful administration support.

· Friendly and confident interaction with colleagues, parents, pupils and visitors.

· Can-do attitude.

· Outstanding organisational skills with strong attention to detail and accuracy.

· Ability to manage multiple tasks and deadlines.

· Discretion, tact and confidentiality.

· Excellent literacy skills to prepare correspondence and maintain records to a high standard.

· Polite telephone manner in dealing with a range of callers.

· Flexibility to work occasionally early or late as necessary.

· Excellent ICT skills, with a willingness to learn.

· Smart and professional in presentation.

Health and Safety

· To safeguard pupils’ health and safety by maintaining good order and discipline and by following the necessary rules and regulations when using equipment.

· To be familiar with the School’s fire safety procedures and to participate in fire drills.

Safeguarding & Child Protection

· To be familiar with the relevant School policies, in particular the School’s Safeguarding and Child Protection Policy and to follow the School’s procedures relating to safeguarding children.

· To attend regular training sessions on Child Protection and Safeguarding issues; a record of attendance is kept by the School.

· To contact one of the Designated Safeguarding Leads with any concern about a child at the School.

King’s College School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. All successful applicants will be subject to an enhanced DBS check and must provide proof of qualifications. The School will require you to provide evidence of your right to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

Benefits

· Meals provided when on duty during term time

· Staff health scheme

· Cycle to Work Scheme

· Use of School sports facilities

· The School participates in the Now Pensions Auto Enrolment scheme.

Other Paid Leave

You may be eligible to take the following types of paid leave, subject to any statutory eligibility requirements or conditions and the School’s rules applicable to each type of leave in force from time to time:

· Statutory maternity leave;

· Statutory paternity leave;

· Statutory adoption leave;

· Shared parental leave;

· Parental leave; and

· Parental bereavement leave.

Further details of such leave and the pay that you would be eligible for during such leave are available in the Staff Handbook.

Training

During the term of your employment, you must complete the following mandatory training, which will be paid for by the School:

· Safeguarding and Child Protection;

· Health and Safety at Work;

· Basic GDPR; and

· Fire Awareness

The Employee is entitled to take part in various training courses, which the School may provide from time to time. Specific details of the courses which might be available can be obtained on request from School Bursar.

Terms and conditions

King’s College School is an equal opportunities employer. We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Successful applicants are subject to an enhanced DBS check and must provide proof of qualifications in accordance with the requirements of the Children Act 1989, as amended. Proof of identity and right to work in the UK is also required.

The completion of a medical questionnaire forms an essential part of the pre-employment process for all teaching and non-teaching posts in the School. This may need to be followed by a medical with the applicant’s GP (or School Doctor).

How to apply

Candidates should return the following documents by 0900 on Monday 2nd November 2026:

• Application form together with a handwritten cover letter;
• Document detailing your reasons for applying and suitability for the role;
• Reference consent form;
• Equality and Diversity monitoring form (optional).

Please submit your application to: Meredith Trueman, School Bursar, King’s College School, West Road, Cambridge, CB3 9DN; e-mail: [email protected].

Interviews will be held in the week commencing 9th November 2026.

Pay: £10,000.00-£12,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• On-site parking
• Sick pay

Application question(s):

• Tell us about your administration experience

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person