Office Assistant / Receptionist

Brief Description Administrative Assistant

Join the Cambridge Landscape Team

Cambridge Landscape has been serving the Greater Boston area for more than 45 years. Our team is located in Belmont, MA and provides commercial landscape maintenance, tree care, landscape construction, irrigation, and other services to customers throughout the region.

We’re looking for an Administrative Assistant to join our team and help keep the financial and administrative side of the branch running smoothly.

This is more than a reception role . The position has a strong focus on Accounts Payable, billing, customer service, purchase orders, and general office administration , along with answering phones and supporting the day-to-day needs of the office.

You’ll be joining a friendly, experienced team that works together and supports one another. If you have AP and AR experience, are dependable and organized, and enjoy learning new things, this is an opportunity to build your skills in a supportive environment.

What You’ll Do

Accounting & Administrative Support

• Assist with Accounts Payable (AP) and invoice processing.
• Support billing and Accounts Receivable (AR) activities.
• Process and maintain purchase orders (POs).
• Help ensure invoices and financial documents are accurate and properly organized.
• Provide administrative support related to payroll as needed.
• Maintain organized records and documentation.
• Assist the Office Manager and branch team with general administrative needs.

Customer Service & Office Support

• Answer incoming phone calls and provide friendly, professional customer service.
• Handle primarily business-related calls and inquiries rather than homeowner calls.
• Communicate with customers, vendors, and internal team members.
• Assist with customer questions and requests and connect them with the appropriate team member.
• Help keep the office organized, professional, and running efficiently.
• Order office supplies and coordinate routine office needs.
• Help coordinate copier, equipment, office repairs, and maintenance.
• Support other administrative projects and branch needs as they arise.

What We’re Looking For

We’re looking for someone who is reliable, organized, personable, and eager to learn .

The Ideal Candidate Will Have

• Experience with Accounts Payable or accounting-related office work.
• A basic understanding of accounting principles and business financial processes.
• Experience working in a professional business environment.
• Strong attention to detail and organizational skills.
• Comfort working with numbers, invoices, and financial information.
• Strong customer service and communication skills.
• Ability to learn new systems and processes.
• A dependable, team-oriented attitude.
• Willingness to jump in and help wherever needed.

A traditional accounting degree is not required . Someone early in their career with an accounting internship, relevant coursework, or other hands-on accounting experience may be a great fit. Candidates coming from other business, industrial, or trade-related environments are also encouraged to apply.

We’ll Help You Learn

You won't be expected to know everything on day one. Our experienced Office Managers and administrative team will provide hands-on training and support to help you learn the business and become comfortable in the role.

Training Will Include

• Hands-on shadowing with experienced team members.
• Training on Cambridge Landscape's systems and processes.
• An introduction to the branch, team, and how the business operates.
• One-on-one hands-on training as you take on responsibilities.
• Aspire system training through online video resources.

We're looking for someone who is teachable and dependable and wants to grow. If you have the right attitude and a solid foundation in accounting or AP, we'll help you learn the rest.

Why Cambridge Landscape?

At Cambridge Landscape, you'll be part of a friendly, supportive office team where people work together and help one another. We have a beautiful office in a convenient Belmont location and a work environment where you can learn from experienced professionals.

We also understand that life doesn't always fit neatly into a 9-to-5 schedule. Our standard business hours are flexible, and we're open to working with you on your start and end time. Whether 7:00–4:00 or 8:00–5:00 works better for you, we're willing to find a schedule that works for both you and the team.

If you're looking for an opportunity where you can use your accounting and administrative skills, learn a growing business, and work with a great team, we'd love to meet you.

Pay: $28–$30 per hour Summary Benefits

• Training and ongoing support and mentorship
• Get paid weekly!
• 401k with 4% match
• Medical, Dental Vision
• Disability and Life Insurance
• Paid Vacation
• Paid Sick Time