Office Assistant/Bilingual

Office Assistant/Bilingual

Summary: To provide administrative and organizational support for the office by performing the following duties.

Essential functions

· Answers a multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.

· Processes incoming and outgoing mail daily by operating a postage meter.

· Composes, prepares, and proofreads correspondence, office memos, and reports on the computer and maintains confidentiality when required.

· Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed.

· Creates and maintains proper response letters on the computer for various incoming correspondence and Employee Files.

· Maintains files in an organized and accessible manner, including updating information, purging files regularly, and creating new filing systems as needed.

· Provides administrative support for special projects, including research, compiling data, and preparation of summary reports based on results.

· Operates standard office equipment efficiently, including computers, printers, and mobile phones.

· Regular, predictable, and reliable attendance is an essential function of the position

· All other related duties as assigned.

Skills

· Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

· Math Ability:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

· Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a wide variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Education/Experience

High School Diploma or Equivalent. Prior Administrative experience helpful.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person