Office Assistant/Dispatcher

Overview

We are seeking a proactive and organized Office Assistant/Dispatcher to join our unique team. This vital role combines front desk responsibilities with dispatching and scheduling duties, ensuring smooth communication and efficient operations across the organization. The ideal candidate will be energetic, detail-oriented, and possess excellent multitasking skills to handle a variety of administrative and customer service tasks. This paid position offers an exciting opportunity to contribute to a family office environment while supporting daily operational needs.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Handle incoming calls, direct inquiries, and provide exceptional customer support via phone and in person
• Manage scheduling, calendar coordination, and appointment setting for team members and clients using Microsoft Office tools
• Dispatch service requests or deliveries efficiently by coordinating with field staff and maintaining accurate records
• Perform data entry, filing, and maintain organized records of all communications, dispatch logs, and confidential information
• Support office management tasks such as bookkeeping using QuickBooks, processing invoices, and managing petty cash
• Assist with clerical duties including proofreading documents, managing office supplies, and maintaining a clean, organized workspace

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for bookkeeping tasks
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette and communication skills for client interaction and internal coordination
• Previous office experience or administrative background is preferred to ensure smooth onboarding
• Capable of handling confidential information with discretion and professionalism
• Demonstrated time management skills to meet deadlines while juggling multiple responsibilities efficiently
• Benefits and pay based on qualifications of the right team member

Join us in creating a vibrant office environment where your organizational talents make a real difference! This role is perfect for someone eager to develop their administrative expertise while supporting daily operations with enthusiasm.

Pay: $15.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person