Office Assistant/Receptionist

Job Overview

We are seeking an energetic and detail-oriented Office Assistant/Receptionist to join our team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to create a welcoming environment for visitors and clients alike.

Responsibilities

• Manage phone system, screen calls, and direct inquiries efficiently.
• Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming correspondence.
• Perform data entry tasks accurately.
• Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents.
• Support office management by coordinating calendar schedules, booking meetings, and assisting with general administrative tasks.

Requirements

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with excellent typing skills.
• Experience with multi-line phone systems and phone etiquette to ensure clear communication.
• Strong data entry skills coupled with excellent organizational and time management capabilities.
• Demonstrated customer service skills with a friendly demeanor.
• Familiarity with office management practices including filing systems, calendar management, and client communication.
• Technical proficiency in computer literacy and productivity software essential for daily operations.

Preferred Requirements

• Experience with Synergy platform.

Pay: From $16.90 per hour

Work Location: In person