Office Assistant/Receptionist

Job Summary

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage a busy front desk, and provide comprehensive administrative support to ensure smooth office operations. Your proactive approach, excellent communication skills, and technical proficiency will help foster a welcoming environment while maintaining organizational efficiency. This paid position offers an exciting opportunity to develop your office management skills and contribute to our professional community.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression and directing them appropriately
• Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy
• Maintain organized filing systems, including digital spreadsheets and paper documents, ensuring easy retrieval of information
• Assist with data entry tasks using productivity software such as Microsoft Office and QuickBooks for financial record-keeping
• Schedule appointments, manage calendars, and coordinate meetings to optimize office productivity
• Support clerical duties such as proofreading documents, preparing correspondence, and maintaining office supplies
• Provide exceptional customer service by addressing client needs promptly and effectively while maintaining phone etiquette

Experience

• Prior office management or administrative experience in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tools
• Experience with multi-line phone systems and front desk operations
• Bilingual abilities are highly valued to assist diverse client needs
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Technical proficiency in computer literacy, including familiarity with customer support software and productivity tools
• Personal assistant or calendar management experience is a plus for supporting executive schedules

Join us in creating a professional atmosphere where organization meets excellent service! This role is perfect for motivated individuals eager to grow their administrative expertise while making a positive impact every day.

Pay: $10.00 - $12.00 per hour

Benefits:

• Employee discount

Work Location: In person