Office Assistant/Receptionist

Overview

Join our dynamic team as an Office Assistant/Receptionist and be the welcoming face of our organization! In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure smooth office functionality. Your energetic approach and organizational prowess will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting daily office operations with enthusiasm and professionalism.

Duties

• Greet visitors and clients warmly, providing exceptional customer service and ensuring a professional first impression
• Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness
• Maintain organized filing systems, data entry records, and spreadsheets using Microsoft Office and productivity software
• Assist with basic bookkeeping tasks using QuickBooks when needed
• Support office management tasks such as ordering supplies, maintaining cleanliness, and ensuring equipment functionality

Experience

• Proven clerical experience in an office environment with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing
• Experience with multi-line phone systems, data entry, filing, and calendar management
• Excellent customer service skills with the ability to communicate effectively via phone and in person
• Bilingual abilities are highly desirable to assist diverse client needs
• Technical proficiency in computer literacy, including familiarity with productivity software and general office equipment
• Prior experience in front desk or administrative roles that demonstrate strong time management and proofreading skills

This role is perfect for motivated individuals eager to contribute to a professional environment while honing their administrative expertise. We value proactive team players who thrive on organization, communication excellence, and delivering top-notch support. Join us to be part of a vibrant workplace where your skills make a real difference every day!

Pay: $15.00 - $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person