Office Assistant/Receptionist

Job Summary
We are seeking a motivated and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will be responsible for providing administrative support, ensuring smooth office operations, and delivering exceptional customer service. This role requires strong organizational skills, proficiency in office software, and the ability to communicate effectively with clients and team members.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately.
• Handle incoming phone calls and inquiries, providing excellent customer support.
• Maintain organized filing systems for both physical and digital documents.
• Utilize Google Workspace for document creation, scheduling, and collaboration.
• Assist with scheduling appointments
• Proofread documents for accuracy and clarity before distribution.
• Perform clerical tasks such as data entry, mail distribution, and office supply management.
• Support team members with various administrative projects as needed.
• Schedule transportation for clients
• Contact different agencies and group homes for potential new clients

Experience

• Previous experience in an office environment is preferred but not required.
• Proficiency in Google Workspace applications (Docs, Sheets, Drive) is essential.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clients.
• Strong knowledge of phone systems and customer support practices is beneficial.
• Excellent proofreading skills to ensure high-quality documentation are required.
• Assist with daily sign in and check in process for clients

Join us in creating a productive work environment where your contributions will be valued!

Job Type: Part-time

Pay: $12.00 - $13.00 per hour

Work Location: In person