Office Assistant/Receptionist

We are seeking a dynamic and organized Office Assistant/Receptionist to join our team!

This vital role combines front desk responsibilities with administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage administrative tasks, and support various office functions to create a welcoming and productive environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.

Responsibilities:

· Welcome visitors with professionalism and friendliness, answering phone calls promptly and courteously, directing calls to appropriate personnel

· Maintaining both physical and digital filing systems so important documents are maintained and easy to retrieve

· Inputting data accurately into company databases or spreadsheet platforms

· Assisting the Accounting Team with accounts receivable, accounts payable, billing, and payroll processing

· Assisting Project Manager’s with organizing and maintaining project files, acting as liaison between the project manager, field/technical staff, clients and vendors

· Storage Unit Facilitator, managing rental agreements, answering storage unit phone calls, monitoring delinquent units, sending out final/late notices, processing payments, tracking unit inventory

· Prepare paperwork for new hires, facilitate interviews, prepare and supply management performance reviews for employees, maintaining employee files

· Assisting the Safety Department with paperwork, insurance documentation, and other administrative tasks, communicate with and schedule site audits, participate in regular routine safety audits of job site locations

· Assisting with event planning and coordination

· Contribute to advertising efforts and promotional materials

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: In person