Office Assistant/Receptionist

Office Assistant –

About Bittner & Hahs, PC:

Bittner Hahs Postma Swan, P.C. is an established law firm in Lake Oswego, Oregon. We are a small, collegial office that values reliability, discretion, and attention to detail. This is a great fit for someone who enjoys steady, organized work in a professional setting and wants a consistent part-time schedule.

Job Description:

We are hiring a dependable, computer-savvy Office Assistant to keep our files organized, support our monthly billing mailings, help cover the front desk and phones, and handle daily mail. It is a varied, hands-on role that keeps the office running smoothly, working closely with the office manager.

Filing

• Organize and file client documents by matter number; keep physical and electronic files current and easy to find.
• Scan and file documents into the firm's systems (network drives / MyCase) as needed, and keep the filing areas orderly.

Billing support

• Help prepare and mail out client invoices and statements at the start of each monthly billing cycle — printing, stuffing, and posting mailings accurately and on time.
• Assist the office manager with light billing clerical tasks during the monthly cycle.

Phone coverage & reception

• Answer and route incoming calls professionally on the firm's phone system; greet clients and visitors and cover the front desk.

Mail

• Receive, sort, and distribute incoming mail, and prepare outgoing mail.

Skills:

• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Requirements:

• Work in-office
• Computer proficiency — comfortable with scanning equipment, shared network drives, and learning new software quickly.
• Excellent organization and attention to detail; able to work independently and stay on task.
• Professional, courteous phone and front-desk manner; discretion with confidential information.
• Reliable attendance on the set schedule, including the start-of-month billing period.
• The person selected for this position must be able to pass a pre-employment record check.

Preferred

• Active Oregon notary — a current notary, or willingness to become one, is a strong plus.
• Prior experience in a legal or other professional office, including receptionist or administrative assistant experience.
• A valid Oregon Driver’s License is preferred.

Compensation:

Pay: $20–$25 per hour, depending on experience.

Job Type: Part-time / On-site

Schedule: Monday, Wednesday, Friday. Core hours are 10:00 a.m. to 2:00 p.m., with some flexibility. Approximately 12–16 hours per week; additional availability at the start of the month during billing is helpful.

How to Apply:

Submit a brief resume through Indeed. We review applications on a rolling basis and will contact qualified candidates to schedule a short interview.

• Bittner & Hahs is a Drug-Free Workplace.

Job Type: Part-time

Pay: From $20.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Work Location: In person