Office Assistant/Receptionist_Entry Level

Join our dynamic team as an Office Assistant/Receptionist and become the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer support, and maintaining an organized office environment. If you thrive in a fast-paced setting, enjoy multitasking, and possess excellent communication skills, this position offers a rewarding opportunity to contribute to a vibrant workplace. Paid and full-time, this role guarantees valuable experience in office management and administrative functions.

Responsibilities

Greet visitors and clients with professionalism and a friendly attitude, creating a positive first impression.

Manage multi-line phone systems efficiently, directing calls accurately and courteously.

Handle incoming and outgoing correspondence, including emails, mail, and packages.

Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents.

Perform data entry tasks with high accuracy using productivity software such as Microsoft Office, spreadsheets, and word processing tools.

Support office management activities by scheduling appointments, managing calendars, and coordinating meetings.

Assist with basic bookkeeping tasks using QuickBooks or similar accounting software when needed.

Provide exceptional customer service by addressing inquiries promptly and professionally.

Maintain office supplies inventory and place orders to ensure smooth operations.

Uphold phone etiquette standards while communicating clearly with clients, vendors, and team members.

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills.

Experience with multi-line phone systems and phone communication best practices.

Bilingual abilities are highly desirable to serve diverse client needs effectively.

Demonstrated organizational skills with the ability to manage time efficiently in a busy environment.

Strong clerical experience including data entry, filing, proofreading, and document management.

Excellent customer service skills combined with professional phone etiquette.

Familiarity with office management procedures and administrative support functions.

Technical proficiency in productivity software such as spreadsheets and calendar management tools.

Personal assistant experience or previous front desk roles are advantageous for handling multiple responsibilities seamlessly.

Ability to adapt quickly to new tasks while maintaining high productivity levels.

Embark on a fulfilling career journey where your organizational talents and proactive attitude will shine! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth within a thriving organization.

Pay: $14.00 - $16.00 per hour

Expected hours: 40.0 per week

Benefits:

Paid time off

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person