Office assitant

Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and clients, manage daily administrative tasks, and ensure the smooth operation of our office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere while supporting various office functions. This paid position offers an excellent opportunity to develop your administrative skills in a vibrant, fast-paced setting.

Responsibilities

• Greet visitors and clients warmly, providing exceptional customer service and maintaining professional phone etiquette.
• Manage multi-line phone systems, directing calls efficiently and professionally.
• Handle front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs.
• Perform data entry and maintain accurate records using Microsoft Office applications and QuickBooks for bookkeeping tasks.
• Organize and file documents systematically, ensuring confidentiality of sensitive information.
• Assist with calendar management, scheduling meetings, and coordinating appointments for staff members.
• Support office management by ordering supplies, maintaining office equipment, and overseeing general administrative operations.

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent communication skills, both verbal and written; bilingual ability is a plus.
• Demonstrated ability to handle confidential information with discretion.
• Strong typing, proofreading, and data entry skills to ensure accuracy in all documentation.
• Proven time management skills with the ability to prioritize tasks effectively in a busy environment.

Join us as an Office Assistant and become a key contributor to our efficient office operations! Your enthusiasm, organizational prowess, and commitment to excellent customer service will help create a positive experience for everyone who walks through our doors. This role is perfect for someone eager to grow their administrative expertise while supporting a collaborative team environment!

Pay: $14.00 - $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule

Work Location: In person