Office Associate

Who We Are:

Alstar Group of Companies Ltd. has provided quality construction services to the oil and gas industry since 1969. Based in Calgary, with projects across Western Canada, we are leaders in turn-key new construction, maintenance, prefabrication, and modular construction services.

Who You Are:

We are currently seeking a Job Instructions Administrator, Calgary Shop.

Highly organized and detail-oriented professional who takes ownership of job instructions, work instructions, and related documentation. Accurate, adaptable, and proactive, able to manage multiple tasks and workflows spanning weeks or months. Thriving in environments where precision, consistency, and process improvement are critical, and are committed to supporting teams in achieving their goals efficiently.

This position is offered as a two-year term, with the potential for transition to a permanent role.

Here’s What We Offer You:

• Competitive compensation
• Total Rewards Program
• Extended health care plan including medical, dental, vision, and mental health services
• Three weeks of vacation annually
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Paid safety orientations
• Great company culture and environment
• Areas to grow within the organization, opportunities for growth
• Recognition of achievements and contribution

What We're Looking For From You - If This Describes You, We'd Love to Meet!

• 3 years of administrative experience
• Advanced skills in GembaDocs, Scribe, and Google Workspace
• Demonstrated ability to develop and assist in the building and alignment of new processes
• Proficient in typing at 50+ WPM
• Excels in organizational awareness, communication, accountability, and continuous improvement
• Strong problem-solving abilities to identify and resolve challenges efficiently
• Highly organized, self-motivated, and able to manage multiple priorities
• Builds strong working relationships and contributes positively to team efforts
• Exceptional attention to detail, ensuring accuracy and quality in all tasks
• Delivers approachable, high-quality service

Responsibilities:

• Manages the end-to-end administrative lifecycle of the TWI (Training Within Industry) Job Instruction (JI) program
• Enhances trainer and facilitator effectiveness by maintaining comprehensive documentation, tracking, and reporting
• Oversees the TWI Library to maintain integrity, security, and version control of all knowledge assets
• Oversees Work Instruction (WI) and Job Instruction Breakdown (JIB) databases
• Ensures all technical submissions adhere to established formatting and document control standards
• Performs final Quality Control (QC) audits on all documentation prior to release
• Facilitates the revision lifecycle with the CWD Trainer, managing transitions from established processes to formalized Work Instructions
• Manages the Corporate Training Matrix, maintaining accurate training records, schedules, and sign-offs
• Updates Competency forms as needed and coordinates approvals
• Maintains verified trainer and leader directories to ensure targeted and efficient stakeholder communication
• Conducts shop visits to support trainers
• Tracks improvement recommendations and oversees their successful execution