OFFICE CLERK

Core Responsibilities

Data Entry:
Enter daily field logs, material quantities, and equipment hours into our tracking system.

Filing & Scanning:
Organize, scan, and maintain digital and physical files for active construction projects, blueprints, and permits.

Invoice Matching:
Collect delivery tickets from field superintendents and match them against incoming vendor invoices to check for accuracy.

Mail & Reception:
Handle incoming phone calls, route emails to project managers, and distribute incoming mail and packages. [1, 2]

Timecard Collection:
Gather weekly timecards from field crews and check them for missing signatures or incorrect information before formatting.

Office Supply Management:
Keep the office or site trailer organized and monitor inventory to order necessary office supplies and safety gear. [1, 2]

Qualifications & Requirements

Experience:
1+ years of general office clerk or administrative experience. Prior exposure to the construction or trades industry is preferred but not required.

Skills:
Strong typing speed and data entry accuracy. Proficiency with basic office tools (Excel, Word, email, and Adobe PDF scanner operations).

Attention to Detail:
Ability to spot discrepancies between delivery receipts and invoices.

Reliability:
Consistent attendance and a strong work ethic to support a busy field team.

Education:
High school diploma or equivalent. [1, 2, 3, 4, 5]