office clerk

About the role

We are seeking an organised and detail-oriented Office Clerk to join our team in Makati City, Metro Manila. In this role, you will be the backbone of our office operations, providing essential administrative and clerical support that keeps our business running smoothly. You will handle a variety of office tasks, manage documentation, coordinate communications, and assist multiple departments to ensure efficient day-to-day operations. This position offers an excellent opportunity to develop your administrative career within a dynamic and professional environment.

What you'll be doing

• Managing and organising office files, records and documentation systems, ensuring information is accurately filed and easily retrievable
• Handling general correspondence, including receiving, sorting and distributing mail and emails to appropriate departments
• Providing clerical support to various departments, including data entry, scheduling appointments and preparing documents
• Assisting with the coordination of meetings, including booking facilities, preparing meeting materials and taking minutes
• Managing office supplies and equipment, monitoring inventory levels and placing orders as needed
• Answering and transferring telephone calls, greeting visitors and maintaining a professional reception area
• Preparing and formatting documents, reports and presentations using office software applications
• Supporting financial administration tasks such as processing invoices, expense reports and petty cash reconciliation
• Maintaining office equipment and facilities, reporting maintenance issues and coordinating repairs
• Assisting with general administrative duties as assigned by office management or supervisory staff

What we're looking for

• High school diploma or vocational qualification in business administration, office management or a related field
• Proven experience working as an office clerk, administrative assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English, with meticulous attention to detail
• Professional customer service skills and the ability to interact courteously with staff at all levels
• Basic knowledge of office procedures, record management and confidentiality protocols
• Ability to work independently and as part of a team in a fast-paced office environment
• Reliability, discretion and a professional demeanour
• Familiarity with Philippine office administration standards and practices is advantageous