Office Clerk

Glen Motors is seeking an efficient, organized and detail-oriented Office Clerk to join our team. This position is responsible for supporting the administrative process of vehicle purchases, from receiving approved purchase information through completing the final vehicle and transaction records. The ideal candidate must be fluent in both English and Mandarin Chinese and have previous clerical or administrative experience.

Key Responsibilities

⇒ Vehicle and Purchase Administration

• Receive, review and record approved vehicle and purchase information.
• Verify vehicle, seller, pricing, pickup and transaction information.
• Enter and update required information in the company system and records.
• Coordinate with the other departments as required.

⇒ Documentation and Recordkeeping

• Collect, scan and organize vehicle, purchase and transaction documents.
• Record vehicle intake information and photos.
• Track vehicle-related costs and supporting records.
• Identify and report missing information, documents or discrepancies.
• Maintain complete, accurate and organized vehicle files.

⇒ Payment and Administrative Support

• Prepare approved company cheques and related administrative documents.
• Prepare spreadsheets, reports and internal documents when required.
• Provide general administrative support to the Office Manager and management team.
• Assist with other office and administrative duties as assigned.

Performance Expectations

• Complete assigned administrative tasks accurately and within required timelines.
• Maintain organized, complete and up-to-date vehicle and transaction records.
• Identify and report errors or missing information promptly.
• Communicate effectively with management and other departments.
• Follow procedures when handling documents, payments and confidential information.
• Work independently and manage multiple priorities efficiently.
• Demonstrate reliability, attention to detail and accountability.

Required Qualifications & Skills

• Previous clerical or administrative experience preferred.
• Fluent in English and Mandarin Chinese, both written and spoken.
• Proficiency in Microsoft Office, including Excel and Word.
• Proficiency in Google Workspace and PDF software.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Ability to handle confidential and financial information professionally.
• Automotive industry experience is considered an asset.

Job Type: Full Time

Experience

• Clerical or administrative experience: 1+ year preferred
• Data entry and document management experience: 1+ year preferred
• Automotive industry experience: 1+ year preferred

Language Requirements

• English: Required
• Mandarin Chinese: Required

Pay: 3000

Pay: From $3,000.00 per month

Benefits:

• Casual dress
• Dental care
• On-site parking
• Vision care

Work Location: In person