Office Controller/Office Manager

We are a family-owned drywall company with a small team and an office in Sherman Oaks.

We're looking for a strong, organized, detail-oriented Office Manager who can take ownership of the office and keep our jobs, records, and finances on track.

Job Overview

We are seeking a dynamic and detail-oriented Office Manager to lead our administrative and financial operations. This pivotal role combines office management with comprehensive financial oversight, ensuring smooth daily operations while maintaining rigorous compliance with accounting standards and regulations. The ideal candidate will be energized by managing diverse responsibilities, from overseeing accounting functions to streamlining office processes, all while fostering a collaborative and efficient work environment. This position offers an exciting opportunity to contribute to organizational success through expert financial management and exceptional office leadership.

In this role, you'll:

• Manage day-to-day office operations and improve our systems and processes
• Keep job files and contracts organized and up to date
• Process and track change orders
• Request the insurance documents needed for each project and track subcontractor and supplier insurance certificates
• Order materials from suppliers, send purchase orders (POs), and check pricing on all materials ordered
• Prepare and send customer invoices in QuickBooks and follow up on overdue payments
• Manage accounts payable and receivable and reconcile bank and credit card accounts monthly
• Track job costs and profitability for each project
• Prepare payroll information for our CPA and handle certified payroll when needed
• Prepare and track lien waivers
• Track employee timekeeping, schedules, and the work they're doing on each job
• Make follow-up calls to customers on estimates that have been sent
• Communicate with customers and keep information moving between the office and the team
• Monitor cash flow and give the owners regular updates

What we're looking for:

• 2-5 years of office management, admin, or bookkeeping experience, construction a plus
• Strong QuickBooks skills and experience handling contracts
• Strong customer communication skills and close attention to detail
• Comfortable working independently and taking ownership
• Discreet with confidential information

Location: Sherman Oaks, CA

Schedule: [Full-time or part-time; days and hours] - flexibility available

Pay: BOE

Pay: Up to $35.00 per hour

Expected hours: 20.0 – 40.0 per week

Work Location: In person