Office Coordinator, APAC

About the role

Coordinate daily office operations to ensure a smooth and efficient workplace. Manage office facilities, meeting rooms, and shared spaces. Serve as the first point of contact for office-related queries from employees and visitors.

Key responsibilities

• Coordinate daily office operations to ensure a smooth and efficient workplace
• Manage office facilities, meeting rooms, and shared spaces
• Serve as the first point of contact for office-related queries from employees and visitors
• Coordinate travel arrangements and bookings in line with company policy, in collaboration with other administration teams
• Support onboarding activities, including workspace setup, access cards, and basic office orientation
• Coordinate visitor reception and meeting logistics as required
• Assist with internal communications related to office operations
• Assist with coordinating weekly team breakfasts and employee birthday celebrations
• Track office-related invoices, service agreements, and expenses
• Support internal teams with invoice submission and payment follow-up

About you

• A diploma or Degree in Business, Administration, or an equivalent level
• 2–4 years of experience in office coordination or administrative support
• Experience supporting daily office operations, facilities, and vendor coordination
• Experience in travel arrangements, meeting coordination, and visitor management
• Excellent command of English, written and spoken
• Open to Malaysian citizens or holders of a valid work authorization in Malaysia only