Office Coordinator

Looking for the Perfect Part-Time Fit?

If you're looking for meaningful part-time work with a set afternoon schedule, a friendly team, and real variety in your day-to-day, this could be it. RE/MAX Preferred, one of the largest real estate brokerages in the region, is hiring a part-time Office Administrator to be the glue that keeps our office running smoothly. 

This isn't a sit-behind-a-desk-all-day role. You'll be on your feet, helping people, staying organized, and making our office a great place to work every single day. If you like variety, take pride in a well-run space, and enjoy being the person everyone can count on, we'd love to meet you. 

Why You'll Like It Here

• A predictable, consistent schedule - the same hours every day, with mornings and evenings free - 20 hours a week - a manageable part-time commitment that pairs well with other priorities in your life - A supportive, fast-paced office environment with a great team culture 

• Room to make the role your own - no two days look exactly the same

 

Schedule

• Monday–Friday, 12:00 PM–4:00 PM 

• Located at our Monona Office 

• 20 hours/week

 

Pay & Benefits

• $17–$19/hour, based on experience 

• PTO and paid holidays

Key Responsibilities

Office Management

• Keep common areas stocked and organized 

• Maintain overall cleanliness and tidiness of the office 

• Monitor and reorder office supplies as needed 

• Coordinate with vendors/service providers for office upkeep (cleaning, maintenance, etc.)

 

Mail & Deposits

• Sort and distribute incoming mail 

• Prepare outgoing mail and packages 

• Process and prepare bank deposits

 

Administrative Support

• Assist agents and staff with day-to-day administrative tasks 

• Help with filing, document organization, and basic data entry 

• Answer phones and greet visitors as needed

• Support brokerage leadership with miscellaneous projects as they arise 

• Help onboard new agents with paperwork and office orientation 

• Maintain office calendars and help schedule conference rooms/meetings

 

Social Media & Marketing Support

• Assist with scheduling and posting content across the brokerage's social media accounts

• Help create simple graphics or content for agent recognition, listings, or office announcements

• Support marketing efforts for brokerage events and promotions

 

Event Planning & Coordination

• Help plan and coordinate office events (holiday parties, agent appreciation events, trainings)

• Assist with logistics for sales meetings and team leader calls (catering, room setup, materials)

• Support planning for association or community events the brokerage participates in

 

Qualifications

• Prior office administration or front-desk experience preferred 

• Strong organizational skills and attention to detail 

• Comfortable working independently with minimal supervision 

• Friendly, professional demeanor - this person is often the first point of contact for the office - Basic computer proficiency (email, Microsoft Office or similar) 

• Comfort with social media platforms (Facebook, Instagram) a plus 

• Reliable and punctual