Office Coordinator

Job Title: Office Coordinator (UK Healthcare)
Status: Part-time (20 hours per week; 4 hours per day, Monday to Friday)

Work Schedule:

Monday to Friday | 9:00 AM – 1:00 PM (UK Time – GMT/BST)

✅ Applying to Remote Staff is 100% FREE 
✅ Processing your application is 100% FREE 
✅ We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

About our client

Our client is a UK-based, CQC-regulated nursing home providing residential and nursing care to elderly residents. They are committed to delivering high-quality care through professionalism, accountability, and continuous improvement. They are seeking a reliable and proactive Remote Personal Assistant to provide ongoing administrative support to their Managing Director.

Position Overview
We are looking for an organised, detail-oriented Remote Personal Assistant / Office Coordinator to support the Managing Director with day-to-day administrative operations. This role is ideal for someone who enjoys creating structure, managing communications, and improving business processes while working independently.

This is a long-term, part-time opportunity requiring availability during UK business hours.

Key Responsibilities

• Manage and organise one to two business email inboxes
• Draft, proofread, and send professional email correspondence
• Liaise with clients, suppliers, and creditors regarding outstanding matters
• Organise and maintain the company's Microsoft OneDrive filing system
• Upload, process, and code invoices using Xero
• Provide general administrative support to the Managing Director
• Assist in documenting and improving internal processes and SOPs
• Provide occasional rota coordination support using Access Evo (training provided)
• Perform other administrative duties as required

Required Skills & Experience

• Previous experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or Administrative Assistant
• Excellent written and verbal English communication skills
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel, OneDrive, and Teams)
• Experience using Xero or comparable accounting software
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Self-motivated with the ability to work independently and take initiative

Preferred Qualifications

• Experience supporting a UK-based business
• Previous experience within healthcare, aged care, or nursing home environments (preferred but not essential)
• Experience developing or improving administrative processes and SOPs

Candidates must be willing to undergo a short assessment designed to evaluate their written communication, attention to detail, and administrative skills.