Office Coordinator

Overview:

The Office Coordinator will play a key role in ensuring smooth daily operations and a welcoming environment for both visitors and employees, on a part-time basis (16–24 hours per week). This individual will support a variety of administrative and office support tasks, assist with scheduling, and help coordinate travel and expense processes. The ideal candidate will be highly organized, personable, and adept at multitasking, with a commitment to maintaining confidentiality and handling privileged information discreetly.

Responsibilities:

RECEPTION & HOSPITALITY:

• Serve as the primary point of contact for all visitors. Welcome, host, and guide guests and clients, ensuring a positive first impression of the company.
• Assist with scheduling and calendar management for company meetings, team events, and office activities.
• Order, coordinate, and set up meals for meetings, team events, and other office functions as needed.

ADMINISTRATIVE SUPPORT:

• Receive, distribute, and manage all incoming and outgoing mail and packages. Organize and oversee courier services and track deliveries as necessary.
• Maintain inventory of office supplies, order as needed, and ensure the office is well-stocked and organized.
• Help plan and organize company events, team-building activities, and office meetings, ensuring all logistics are in place.

EXPENSE AND TRAVEL MANAGEMENT:

• Assist with tracking office-related expenses and preparing expense reports for review.
• Support the booking of employee travel, including flights, accommodations, and ground transportation, in accordance with company policy.

KNOWLEDGE/SKILLS/ABILITIES:

• Previous experience in office management, reception, or administrative roles.
• Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information.
• Strong interpersonal skills and a welcoming demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning scheduling and expense-tracking tools.
• Exceptional organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and respond quickly to changing priorities.

Qualifications:

EXPERIENCE

• 1+ years of office administration, reception, or coordination experience.

EDUCATION:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

We offer competitive hourly compensation and a supportive work environment dedicated to professional growth and development. Benefits eligibility for part-time positions is determined in accordance with company policy.