Office Coordinator

We are looking for a professional, organized, and energetic Office Coordinator to support the day-to-day operations of our businesses.

The ideal candidate will have experience working in retail, healthcare, and marketing environments and will be comfortable handling office administration, customer communication, scheduling, coordination, follow-ups, and marketing support.

We are looking for someone who is well-spoken, organized, detail-oriented, proactive, and comfortable dealing with customers, healthcare professionals, vendors, and internal team members.

Responsibilities

• Coordinate day-to-day office and administrative activities
• Manage phone calls, emails, appointments, calendars, and meetings
• Communicate professionally with customers, clients, patients, vendors, and healthcare professionals
• Maintain organized files, records, documents, and correspondence
• Assist management with daily operational requirements
• Coordinate schedules and follow up on outstanding tasks
• Assist with customer and client inquiries
• Support front-desk and reception activities when required
• Coordinate with vendors, suppliers, contractors, and service providers
• Assist with healthcare-related office administration and scheduling
• Maintain confidential and sensitive information appropriately
• Assist with preparation of reports, presentations, spreadsheets, and correspondence
• Support marketing initiatives and promotional activities
• Assist with social media, email marketing, online listings, and marketing materials
• Coordinate marketing campaigns with outside vendors or agencies
• Help organize events, promotions, meetings, and business activities
• Assist with retail-related customer service and operational requirements
• Maintain databases, contact lists, and follow-up records
• Ensure office supplies and administrative materials are properly maintained
• Perform other administrative and operational duties as required

Qualifications

• Previous office coordination or administrative experience
• Experience in retail, healthcare, and/or marketing is strongly preferred
• Experience working in a healthcare, medical, wellness, or clinic environment is an asset
• Previous retail or customer-facing experience is an asset
• Marketing, social media, or promotional experience is an asset
• Strong verbal and written communication skills
• Excellent organizational and time-management skills
• Strong attention to detail
• Ability to manage several responsibilities at the same time
• Professional and confident when communicating with different types of people
• Strong follow-up skills
• Good knowledge of Microsoft Word, Excel, Outlook, and general office software
• Comfortable learning new software and systems
• Ability to work independently and as part of a team

Education

• College diploma or university degree in Business Administration, Office Administration, Health Sciences, Healthcare Administration, Marketing, Communications, or a related field is preferred
• Relevant professional experience may also be considered

Ideal Candidate

The ideal candidate will have a combination of experience in office administration, retail/customer service, healthcare, and marketing.

You should be someone who enjoys staying organized, communicating with people, coordinating multiple activities, following up on tasks, and helping management keep day-to-day operations running smoothly.

We are looking for a dependable, professional, positive, and proactive individual who is willing to take ownership of responsibilities and grow with the organization.

Pay: $18.00-$22.00 per hour

Application question(s):

• Briefly describe your experience in retail, healthcare, and marketing.
• Are you comfortable working in a role that combines office administration, healthcare coordination, customer service, and marketing support?
• Are you comfortable managing schedules, customer communication, and follow-ups while handling multiple priorities?

Education:

• Bachelor's Degree (required)

Experience:

• Administrative: 3 years (required)
• Healthcare management: 2 years (required)
• Marketing: 2 years (required)
• Retail sales: 1 year (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: In person