Office Coordinator

On behalf of our client, a leading professional services firm in Sydney CBD, we are seeking an enthusiastic Office Coordinator to join the business on a temporary basis.

This is a fantastic opportunity for a recent university graduate looking to take their first step into the corporate world, or someone with a background in hospitality who is looking to transition into a more structured office environment.

You’ll be the go-to person in the office, creating a welcoming and professional environment while ensuring the day-to-day operations run smoothly.

Supporting a busy office of approximately 100 employees, you will coordinate a range of office administration, facilities, events and employee experience initiatives, while working closely with senior stakeholders and internal teams.

This role is based in the office 5 days per week.

Key Responsibilities

• Coordinate the day-to-day operations and administration of the Sydney office
• Act as the key point of contact for office-related queries and requests
• Coordinate facilities, maintenance, office supplies and general workplace requirements
• Manage meeting rooms and shared office spaces, ensuring the workplace is organised and welcoming
• Coordinate internal events, team functions, celebrations and office activities
• Assist with onboarding new starters and ensuring they have everything they need from day one
• Liaise with suppliers, couriers, catering providers and building management
• Support senior stakeholders and internal teams with ad hoc administrative requirements
• Assist with invoices, expenses, purchase orders and general office administration
• Contribute to a positive and engaging office culture and employee experience
• Identify opportunities to improve office processes and efficiencies

About You

• Previous experience in Office Coordination, Administrator/ Receptionist
• Professional services experience would be highly regarded
• Excellent organisational and time-management skills
• A proactive, hands-on approach with the ability to take ownership
• Strong communication and interpersonal skills
• Confident dealing with people at all levels of an organisation
• Positive, energetic and approachable personality
• Strong attention to detail and the ability to multitask in a fast-paced environment
• Comfortable coordinating events and managing multiple priorities
• Available to commence ASAP

This is an exciting opportunity to join a professional and collaborative organisation where you will play a key role in the day-to-day experience of a large Sydney office.

You’ll have the opportunity to make the role your own, build strong relationships across the business and play an integral part in creating a positive workplace environment, with the potential to transition into a permanent position.

If you’re an energetic and organised Office Coordinator who enjoys being hands-on, keeping things running smoothly and creating a great workplace environment, we’d love to hear from you.

Please send your CV to Holly Moore at [email protected].