Office Coordinator

• We’re seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team’s daily needs, you’ll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality
• The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team’s best work
• Process and maintain NDAs, waivers, and contracts
• Serve as onsite coordinator for guests and candidates
• Handle incoming/outgoing package shipments
• Scan and distribute incoming mail to appropriate teams
• Manage digital and physical filing systems
• Serve as primary point of contact for vendors and service providers
• Establish and negotiate partnerships with local hotels and vendors
• Support visiting executives and special projects
• Oversee office maintenance and promptly address facility issues
• Maintain daily office cleanliness and organization
• Manage security system including badges and camera monitoring
• Manage onsite music studio, support partnerships team in hosting artists
• Provide plant care and maintenance throughout the office
• Monitor and stock food/beverage supplies
• Coordinate daily lunch program including setup, service, and cleanup
• Maintain office supply inventory
• Process incoming and outgoing mail/packages
• Manage guest and visitor access, including registration with building security
• Oversee AV systems setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Create a welcoming environment for employees and visitors
• Support office culture initiatives
• Support the talent acquisition team through onsite coordination
• Support new hire onboarding

Benefits

• Retirement Match: Suno offers a Traditional 401(k) plan and Roth 401(k) plan with a 3% Safe Harbor company match.
• Medical, Dental & Vision: We offer competitive medical, dental, vision insurance for employees and dependents.
• Commuter Benefit: Generous monthly stipend for commuting expenses.
• Lunch Program: Suno offers free lunch 5 days a week in each of our office locations.
• Time Off: Suno employees are provided with unlimited paid time off as well as unlimited sick days + 11 company holidays.
• Creative Education Stipend: Annual reimbursements for creative education and development.
• Parental Leave: 16 weeks of fully paid parental leave to both birthing and non-birthing parents.- Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• 1-2 years of experience in office management or facilities coordination
• A love of music is a huge plus
• Problem-solving mindset with ability to work independently
• Comfort with dynamic environments and changing priorities
• Experience managing vendor relationships
• Proficiency with office management software and digital tools
• Detail-oriented approach with a proactive attitude