Office Coordinator

Job summary

We are looking for an Office Coordinator to support our Bangkok team and ensure smooth day-to-day office operations. This role is responsible for being present in the office throughout operating hours to handle office organization and logistics, and is well-suited to someone who is organized, proactive, and comfortable managing multiple moving pieces at once.

Key responsibilities

• Maintain general office organization and ensure office equipment/facilities are in good condition, coordinating cleaning and repairs when necessary
• Serve as point of contact for office-related vendors (building management/maintenance, couriers) and handle basic communication over the phone and email with customers, partners, and other vendors
• Order office supplies and other materials needed for day-to-day work
• Handle incoming and outgoing mail and packages, including some organization of documents (no bookkeeping)
• Coordinate logistics for meetings, trade shows, and other events, including booking domestic and international transportation/hotels
• Perform ad-hoc administrative and logistical tasks as needed

What we’re looking for

• Bachelor's degree in Business Administration, Management, Communications, or a related field (new graduates welcome)
• Prior experience in an office coordination/administration/support role is a plus
• Strong organizational skills and attention to detail
• Good communication skills in Thai and English (written and spoken); comfortable talking with both internal staff and external parties like customers, technicians, and suppliers
• Proficiency in Microsoft Office and/or Google Workspace