Office Coordinator

About the role

The Office Coordinator is crucial to the efficient and seamless functioning of the Perth office, by providing administrative assistance, office coordination, professional reception services and travel logistics to the team. Reporting to and working closely with the Executive Assistant to the CEO, this role ensures the office operates smoothly and professionally.

Key responsibilities

• Provide reception and front of house office support, welcoming and receiving visitors, customers and suppliers to the GMA Perth office and extending professional hospitality that models our Values and approach to business
• Provide administrative support to ensure a stable, professional and well-supported workplace, ensuring office provisions and consumables consistently meet the needs of the office
• Coordinate and liaise with stakeholders such as external building management, couriers, service providers and visitors to ensure and support the safe and effective operation of the office
• Lead the coordination and planning of office functions, events and recognition celebrations and awards
• Facilitate internal communications
• Develop cohesive travel itineraries as required, coordinating flights, accommodation, meals and transport
• Manage Corporate credit cards and expenses
• Ensure office safety and hygiene standards are maintained and lead the maintenance of shared office facilities and resources
• Identify and lead continuous improvement opportunities for the office

About you

• 5+ years demonstrated experience in Administration, Office Coordination or similar supporting senior leaders and working with executive stakeholders
• Diploma of Business or similar desirable
• Strong organisational skills, high attention to detail and demonstrated ability to manage competing priorities
• Strong interpersonal and communication skills
• Proven ability to handle confidential and sensitive information
• Ability to work independently, use initiative and proactively identify and solve problems
• Working rights in Australia required

About us

GMA Garnet Group (GMA) is a global leader and trusted provider of industrial garnet solutions, with operations and distribution channels spanning Australia, the Americas, the Middle East, and Asia Pacific. For over 40 years, we have provided the highest quality garnet to the waterjet cutting and protective coating industries. Operating as an integrated business encompassing end to end mining, processing, logistics, technical support, and reprocessing activities, we seek to deliver consistent performance, dependable supply, and long-term value for customers.