Office Coordinator

Office Coordinator

• Part-Time | 24 hours/week guaranteed
• In person, On-site Monday-Thursday | Minneapolis, MN

The Opportunity

MSR Design is seeking a highly organized, dependable Office Coordinator to keep the day-to-day workings of our Minneapolis studio running smoothly.

This is a part-time, fully in-person role with a deliberately focused scope. Because the work centers on the daily needs of our physical studio—welcoming visitors, supporting meetings and events, maintaining shared spaces, handling mail and deposits, and keeping the office stocked and functioning—this is not a remote or hybrid position.

The Office Coordinator is the person who notices what needs attention, keeps recurring tasks moving, helps the office feel welcoming and well cared for, and makes it easier for the rest of the team to do their best work.

We are looking for someone who enjoys being at the center of a busy workplace, takes pride in detail, and is comfortable shifting between routine administrative work, meeting and event coordination, and the practical needs of a physical office.

What You’ll Do

The Office Coordinator will be responsible for the everyday administrative and workplace functions of the studio, including:

• Keep the office running: Maintain tidy shared spaces; stock the kitchen, snacks, beverages, and office supplies; and coordinate routine office equipment needs.
• Support meetings and events: Coordinate logistics, rooms, catering, and supplies for firm gatherings, recurring all-staff meetings, interviews, onboarding meetings, and other events.
• Manage calendars and scheduling: Maintain key company calendars and recurring meetings, and coordinate scheduling for interviews, new-hire onboarding, and other firm activities.
• Handle day-to-day office administration: Answer the main phone line; manage incoming mail and incoming/outgoing packages; prepare and make bank deposits; welcome visitors and notify employees of their arrival; assist vendors with conference room setup for product update presentations; and support other routine office needs.
• Support staff culture: Coordinate office celebrations and gatherings and provide logistical support to MSR Design's FUN Committee.
• Coordinate with our building: Serve as the day-to-day contact with the landlord and property management team for access requests, maintenance requests, and general building communications.
• Maintain professional licensure records: Track deadlines, maintain records, and process routine professional license renewals.

What We’re Looking For

The right person will be organized, responsive, resourceful, and naturally service-oriented. You notice the small things before they become problems, enjoy bringing order to moving pieces, and are equally comfortable setting up a meeting, troubleshooting an office need, or making sure an important recurring deadline doesn’t get missed.

Strong communication, time management, and organizational skills, comfort with common office technology, and prior experience in office administration or workplace coordination are important.

A minimum of 5 years of experience in office administration, workplace coordination, or office management within a professional business environment. The successful candidate will be able to assume responsibility for daily office operations with minimal training and limited supervision. Experience in a professional-services, architecture, design, or similar office environment is a plus.

This role is designed for someone who wants to make a meaningful contribution to a collaborative workplace through a consistent**, in-person schedule of 24 hours per week**. Remote candidates will not be considered.

Hourly Wage: $25 - $26/hour

Work Location:
510 Marquette Avenue South, Suite 200, Minneapolis, MN 55402.

Interested candidates should submit a cover letter and resume to [email protected].

About MSR Design

MSR Design is a WBE-certified architecture and interior design firm committed to designing a better future. Our collaborative practice brings together talented people who care deeply about design, our clients, one another, and the communities we serve.

MSR Design is an affirmative action, equal opportunity employer with a Just label.

Pay: $25.93 - $31.23 per hour

Application Question(s):

• Are you able to consistently and reliably commute to our downtown Minneapolis office and work on-site Monday through Thursday as scheduled?
• Do you have at least 5 years of experience in office administration, workplace coordination, or office management within a professional business office environment?
• Have you previously been responsible for coordinating and managing daily office operations with minimal supervision?
• Have you previously been responsible for three or more of the following: calendar management, meeting coordination, visitor reception, office supply management, mail processing, or event coordination?

Work Location: In person