Office Coordinator

We're hiring an Office Coordinator to own the daily operations of our New Cairo office from vendor and supplier management to internal office experience and light financial administration. You'll be the go-to person for a smooth, well-run, and welcoming workspace, working closely with local teams, contractors, and the global operations function.

Office & vendor management

• Ensure smooth daily office operations
• Track stationery needs and purchase consumables, cleaning products, and office supplies
• Supervise cleaning, maintenance services, and third-party suppliers
• Coordinate repairs and technical maintenance of premises and equipment
• Manage vendor relationships: price coordination, requests, and invoice settlement
• Maintain documentation and archive receipts and contractor agreements

Office experience & internal operations

• Maintain cleanliness and order across work areas and common zones (kitchen, restrooms, meeting rooms)
• Organize coffee points and manage supplies (water, coffee, tea, snacks)
• Maintain the branded office environment signage, visual identity, relaxation areas
• Welcome guests and couriers, and provide short office tours

Team support & communication

• Respond promptly to employee requests
• Liaise with managers, technical teams, and contractors
• Organize small office events (birthdays, welcome days, internal activities)
• Support employee experience initiatives, including office comfort surveys

Financial administration

• Prepare expense reports (Google Sheets, presentations, etc.)
• Monitor the office procurement budget
• Identify cost-efficient suppliers and optimization opportunities

Desired Candidate Profile

2+ years' experience in a similar office coordination/administration role (advantageous, not required)

Strong organizational, multitasking, and communication skills

A proactive, ownership-driven approach to problem-solving

High attention to detail and accuracy

A friendly, people-oriented mindset with strong customer-service instincts

Comfortable working independently in a fast-paced, dynamic environment

Confident with Google Workspace and quick to pick up new tools

English: B2 or above (required)

Arabic: proficient (required)