Office Coordinator

About Us

Simpson Property Maintenance Ltd is a growing and ambitious property maintenance company providing reactive maintenance and repairs across Dublin and surrounding areas.

As our business continues to expand, we are looking for an organised, proactive and professional Administrative Assistant & Office Coordinator to support the day to day running of the office. This is an excellent opportunity for someone who enjoys variety in their role and wishes to become a key member of a growing business.

Working closely with the current administrative team, you will help ensure the smooth operation of the office, maintain excellent customer service standards, and support the administrative and financial processes that keep the business running efficiently.

The Role

The successful candidate will be responsible for a wide range of administrative and office coordination duties, including:

Office Administration

• Managing incoming phone calls, emails and general enquiries.
• Assisting with daily administrative tasks.
• Maintaining accurate records, filing systems and company documentation.
• Completing forms and administrative paperwork as required.
• Assisting with company compliance and ensuring records are kept up to date.
• Investigating and documenting customer and supplier queries.
• Managing correspondence with clients, suppliers and subcontractors.
• Supporting internal processes and helping improve office efficiency.

Customer & Supplier Communication

• Acting as a key point of contact for client and supplier queries.
• Liaising with customers regarding invoices, payments and account queries.
• Following up on outstanding payments in a professional manner.
• Assisting with resolving operational or billing-related issues.
• Maintaining accurate client and supplier information within company systems.

Administrative Finance Support

• Issuing customer invoices.
• Posting supplier bills and costs to Xero.
• Allocating costs to projects.
• Assisting with processing timesheets and labour costs.
• Reconciling transactions and maintaining records.
• Assisting with supplier payment runs.
• Updating project information within Xero Projects.
• Maintaining RCT records and submissions.

Essential Skills & Experience

• Previous administration, office coordination, office management or customer service experience.
• Excellent organisational and time-management skills.
• Strong communication skills, both written and verbal.
• Professional and confident manner when dealing with clients and suppliers.
• High level of attention to detail.
• Strong IT skills and proficiency in Microsoft Office.
• Ability to work independently and use initiative.
• A positive, flexible and team-oriented approach.

Desirable

• Experience in a property maintenance, construction or trades-related business.
• Previous experience with invoicing or bookkeeping.
• Experience using Xero or similar accounting software.
• Understanding of payroll, job costing or project administration.

What We Offer

• Competitive salary.
• Opportunities for training and development.
• A varied and interesting role with real responsibility.
• Supportive and collaborative working environment.
• Opportunity to grow with a rapidly expanding business.
• 20 days annual leave plus public holidays.

Pay: €35,000.00-€40,000.00 per year

Benefits:

• Bike to work scheme
• On-site parking
• Sick pay

Work Location: In person