Office Coordinator

Why join us?

At Pacific Fresh, you will become part of a practical and supportive team where your work helps keep the entire site running smoothly. This is a great opportunity for someone who enjoys variety, takes pride in being organised and likes being the person others can rely on.

What to expect

This is a varied role that works closely with teams across the business. Flexibility with working hours may be required, particularly during peak season when longer hours may be needed.

About the opportunity

We are looking for an organised and approachable Office Coordinator to join our team at Pacific Fresh in Leeton.

This is a varied, hands-on role that supports the day-to-day operation of our office while providing administrative assistance across finance, dispatch and the broader site. You will often be the first point of contact for visitors, contractors and callers, so we are looking for someone who enjoys helping people and can confidently manage several priorities at once.

What you’ll be doing

In this role, you will:

• Answer and direct incoming calls and emails
• Welcome visitors and contractors to the site
• Coordinate visitor and contractor sign-in, induction paperwork and PPE requirements
• Maintain contractor records and ensure documentation is up to date
• Review and approve supplier invoices for submission to the finance team
• Order stationery, cleaning products and tearoom supplies
• Collect and distribute mail and deliveries
• Provide general administrative support across the site
• Provide relief support for dispatch administration when required
• Supply accurate juice fruit information to the relevant teams
• Coordinate servicing, maintenance and registration requirements for company vehicles
• Assist with staff lunches, visitor catering and site functions
• Help maintain a clean, organised and welcoming reception area.

About you

You will be someone who is organised, dependable and comfortable working in a busy environment where priorities can change throughout the day.

Ideally, you will bring:

• Previous experience in an office or administration role
• Confidence using Microsoft Office programs
• Strong written and verbal communication skills
• Excellent attention to detail
• The ability to manage multiple tasks and meet deadlines
• A professional and welcoming approach
• Sound judgement and a strong commitment to confidentiality
• A proactive attitude and willingness to support different departments
• A strong focus on workplace health and safety
• Previous dispatch administration experience, although this is not essential.