Office Coordinator

Job Summary: We are seeking an experienced Office Coordinator to assist in the planning, execution, and completion of projects within the specified deadlines, budget, and quality standards. The ideal candidate will have a strong background in project coordination, managing project timelines, and supporting project managers and teams to ensure that projects run smoothly and meet objectives. The Project Coordinator will serve as a key point of contact for stakeholders and will be responsible for tracking progress, managing resources, and ensuring project documentation is accurate and up to date.

Key Responsibilities:

• Project Planning & Scheduling: Assist in the development of project plans, timelines, and work schedules. Coordinate with project managers and teams to ensure project tasks are allocated and completed on time.
• Team Coordination & Support: Provide day-to-day support to project teams. Communicate with internal and external teams to ensure all parties are aligned and project deliverables are met.
• Resource Management: Assist with resource allocation, ensuring that all necessary resources (personnel, equipment, materials) are available and utilized efficiently throughout the project lifecycle.
• Progress Monitoring: Track the progress of the project against milestones and deadlines. Assist in the preparation of regular project status reports, highlighting any potential delays or issues.
• Documentation & Reporting: Maintain project documentation, including project plans, schedules, status reports, meeting notes, and any other relevant documents. Ensure all records are accurate and easily accessible.
• Risk Management: Identify potential risks and issues that may affect project timelines or quality. Work with the project team to develop mitigation strategies and ensure issues are addressed promptly.
• Stakeholder Communication: Serve as the point of contact for project stakeholders, ensuring clear and consistent communication throughout the project. Provide updates and respond to inquiries in a timely manner.
• Budget Tracking: Assist in monitoring project budgets, ensuring that expenditures are tracked and remain within financial constraints. Report on budget deviations and assist in cost-saving measures.
• Meeting Coordination: Schedule and organize project meetings, including preparing agendas, documenting meeting minutes, and tracking action items to ensure follow-up.
• Quality Control: Support the team in ensuring that all project deliverables meet quality standards and align with client specifications or internal expectations.
• Process Improvement: Suggest improvements to project processes and workflows to increase efficiency and ensure better project outcomes.

Requirements:

• Proven experience 1 to3 years as a Project Coordinator, Assistant Project Manager, or in a similar project support role.
• Strong organizational and multitasking skills, with the ability to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Strong problem-solving skills and ability to anticipate potential issues and address them proactively.
• Experience with resource management, scheduling, and project budgeting.
• Detail-oriented with excellent time-management skills.
• Ability to work under pressure and meet tight deadlines in a dynamic, fast-paced environment.

Qualifications:

• Any graduate (preferred but not mandatory). A degree in Business Administration, Project Management, or a related field is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project
• Prior experience in project coordination.
• Good Electrical knowledge would be added advantage.