Office Coordinator

Office Coordinator | Boston, MA

Our client, a well-established PE Firm, is seeking a polished, organized, and service-oriented Office Coordinator to support the day-to-day operations of a busy Boston office. This is a highly visible role for someone who enjoys being the go-to person in an office, takes pride in creating a welcoming and well-run environment, and is comfortable juggling a variety of responsibilities throughout the day.

What You’ll Do:

• Serve as a welcoming first point of contact for visitors, guests, and callers
• Manage the main phone line, including directing calls and taking messages
• Keep reception, meeting spaces, kitchen, and shared areas organized and presentable
• Coordinate meeting room schedules and assist with conference room technology
• Support meetings and events from setup through breakdown, including catering and other logistics
• Manage incoming and outgoing mail, packages, and deliveries
• Monitor office and kitchen supplies and coordinate reordering as needed
• Receive and organize recurring office deliveries
• Coordinate with internal teams and outside vendors regarding office needs, repairs, maintenance, and technology
• Assist with troubleshooting and coordinating support for virtual and in-person meetings
• Help manage building access and communicate with building personnel as needed
• Provide general administrative support to the office leadership team
• Take on additional office projects and responsibilities as needed

What We’re Looking For:

• Bachelor's Degree required
• Previous experience in an office administration, workplace services, hospitality, or similar role
• Highly organized with strong attention to detail
• Proactive, resourceful, and comfortable solving problems independently
• Professional and personable with a strong customer-service mindset
• Able to manage multiple priorities in a fast-paced environment
• Comfortable interacting with clients, guests, vendors, and colleagues at all levels
• Strong written and verbal communication skills
• Proficiency with Microsoft Word, Excel, and Outlook
• Reliable, flexible, and willing to pitch in wherever needed
• Comfortable handling confidential information
• Positive attitude and strong team mentality

This is a great opportunity for someone who enjoys a people-facing role and wants to be an integral part of keeping a professional office running smoothly.

This search is being conducted by Monument Staffing on behalf of our confidential client.