Office Coordinator

Job Title: Office Coordinator

Reports To : Director of Operations or Operations Manager

FLSA Status: Non-Exempt

SUMMARY OF POSITION:

The primary responsibility for this position it to coordinate, oversee, and perform a wide variety of administrative and secretarial tasks.

ESSENTIAL FUNCTIONS:

• Clerical duties include but are not limited to reporting, faxing, filing, data entry, scanning, etc.
• Maintain a positive and professional working relationship with peers, management, and support services, with a constant commitment to teamwork and exemplary customer service.
• Print and distribute paychecks on a weekly basis.
• Assistance in tracking data on Lump Sum bid projects.
• Partner with HR and DOT on compliance (legal postings, policy adherence, safety etc.), and onboarding new hires.
• Designated meeting minutes recorder. This includes taking accurate notes to inform participants and non-participants on what was discussed or happened during the meeting.
• Provide complete administrative support in the production and delivery of bills, including transmittal documents, PDF assembly.
• Keep supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates.
• Perform other duties as needed.

DESIRED MINIMUM QUALIFICATIONS:

• Minimum of two years administrative experience required.
• Proficient in Microsoft Office applications, specifically Excel and Word.
• Excellent interpersonal skills.
• Self-motivated, pro-active and responsible individual able to work under minimal supervision.
• Good written and oral communication skills and ability to self-edit documents.
• Highly organized with strong attention to detail.
• Teamwork oriented individual.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.

Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.