Office Coordinator

Arris Healthcare is seeking a resourceful, highly motivated Office Coordinator to support efficient day to day operations and projects. This role is ideal for a natural problem-solver who excels at supporting several cross functional teams and create improved process to improve efficiency.

The successful candidate will not wait for answers but will actively seek solutions, whether through cross-departmental collaboration or individual learning, to keep projects moving forward.

Key Responsibilities

• Solution-Focused Communication: as a central point of contact for Arris leadership, facilitating meetings and ensuring project updates are communicated clearly, direct and concise with a focus on resolving bottlenecks rather than just reporting them.
• Proactive Problem-Solving: Identify potential conflicts or and technical hitches early in the project planning and propose actionable solutions or offer other options
• Coordinate with Human Resources to support routine payroll activities and employee file upkeep.
• Project Documentation & Tracking: Maintain and update comprehensive project plans, schedules, and budgets
• Workflow Coordination: able to prioritize and manage the progression of multiple events in the short term and the long term

Required Skills & Qualifications

• Adaptability & Resourcefulness: Proven ability to learn new systems or skills quickly via independent research and online educational opportunities.

• Critical Thinking: Strong analytical abilities to evaluate complex situations and implement swift, effective decisions.

• Interpersonal Prowess: Ability to build trust and maintain positive relationships with diverse teams, vendors, and clients.

• Organizational Excellence: Mastery of time management and the ability to multitask across multiple projects without compromising quality.

• Technical Proficiency: Skilled in project management databases, collaboration platforms (e.g., Slack, MS Teams), and data analysis tools.

• Minimum 2 years administrative experience.

• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook and other applications.

• Excellent verbal and written communication skills with ease in communicating effectively with senior executives and their teams.

• Serve as a primary point of contact for employees, visitors, vendors, and other business partners.

• Coordinate office schedules, meetings, communications, and administrative needs.

• Strong attention to detail with basic payroll responsibilities

• Ability to manage multiple tasks or projects while minimizing errors.

• Thrives in helping others, anticipating the needs of the team to support and propel the work forward—PROACTIVE AND SOLUTION FOCUSED.

• Ability to exercise good judgment when exposed to highly confidential information.

• Ability to draft informational, detailed event agendas/ itineraries for multiple attendees (flight vs local)

• Ability to plan, coordinate and facilitate large meetings and events, dinners