Office Coordinator

Office Coordinator

Reagan Landscapes, LLC is looking for an organized, dependable, and detail-oriented Office Coordinator to help support our day-to-day office and field operations. This position plays an important role in keeping paperwork, data, communication, employee documentation, and administrative processes organized across our landscaping and construction projects.

The ideal candidate is comfortable juggling multiple responsibilities, entering and maintaining accurate information, communicating with both our office and field teams, and following up to make sure important administrative items do not fall through the cracks.

Responsibilities

• Perform regular data entry and maintain accurate information across company systems, spreadsheets, reports, and project records
• Receipt allocation and organization, including making sure receipts and expenses are properly documented and assigned
• Maintain and submit required county water logs and other project documentation
• Coordinate Hyphen-related administrative tasks and data entry for production projects
• Assist with maintenance department emails, customer requests, scheduling communication, and coordination from an administrative standpoint
• Help route maintenance requests to the appropriate team members and follow up on outstanding items
• Assist new employees with applications, onboarding paperwork, required documentation, and getting set up in company systems
• Help maintain organized employee records and ensure required paperwork is completed
• Assist employees with BusyBusy, including helping translate field reports, notes, instructions, and other information between English and Spanish when needed
• Help review, organize, and enter information from BusyBusy reports and communicate information between the field and office teams
• Maintain DMV and vehicle-related records, registrations, documentation, and required files for company vehicles
• Submit and track permit requests for projects as needed
• Maintain organized electronic and physical project records
• Assist with gathering and entering paperwork and documentation needed by project managers and field teams
• Communicate with municipalities, counties, vendors, builders, subcontractors, and other outside contacts when documentation or information is needed
• Track outstanding administrative items and follow up to help keep projects moving
• Assist with general office organization, filing, scanning, document management, and record keeping
• Help identify opportunities to improve office processes and make our administrative systems more efficient
• Provide additional administrative support to the Reagan Landscapes team as needed

Qualifications

• Strong data entry skills with a high level of accuracy and attention to detail
• Strong organizational and time-management skills
• Ability to manage multiple tasks and follow through without constant supervision
• Comfortable working with email, spreadsheets, online portals, and office software
• Strong written and verbal communication skills
• Bilingual English/Spanish is helpful but not required

We are looking for someone who enjoys keeping things organized, working with data, helping people, solving administrative problems, and supporting a fast-moving team. This position will work closely with both our office and field staff and will be an important part of keeping Reagan Landscapes' daily operations running smoothly.

Pay: $45,000.00 - $55,000.00 per year

Work Location: In person