Office Coordinator

POSITION: OFFICE COORDINATOR

STATUS: FULL-TIME

START DATE: ASAP

TERM: We would appreciate an initial commitment through the rest of our 2026/2027 Season (through July 31, 2027). After the first three months, we will meet to evaluate performance, progress, and needs, together. It is our great hope that this will be a long term employment relationship for us both, full of opportunities for growth.

OFFICE COORDINATOR RESPONSIBILITIES (including, but not limited to):

Financial & Administrative

• Reconcile company credit card transactions and maintain accurate financial records.
• Obtain bill approval and manage bill pay
• Track departmental and operational budgets, monitor expenses.
• Handle general office administration, record keeping, and correspondence.
• Support theater leadership and staff with administrative needs as they arise.

Facility Operations & Maintenance

• Coordinate routine building, office, and systems maintenance, repairs, and scheduled upkeep
• Communicate with vendors, contractors, and service providers to schedule and oversee work. And be available to
• Troubleshoot facility issues and determine when outside assistance is needed.
• Help ensure the theater, offices, and public spaces are clean, safe, functional, and ready for staff and audiences.
• Maintain records and schedules for ongoing facility needs.

Box Office & Patron Services

• Learn and become proficient in A.C.T. of Connecticut's box office and ticketing systems and procedures.
• Work closely with box office, artistic, production, and administrative staff to ensure a smooth patron experience.

Front of House & Performance Support

• Manage concession and merchandise inventory and ordering.
• Serve as part of the Front of House team during performances and special events.
• Help prepare the theater for audiences and ensure a welcoming, professional experience.

MORE INFORMATION:

• This is a full-time position where nights, weekends, and early mornings are required from time to time (particularly during special events, pre-production, production).
• Strong organizational and time management skills: The ability to juggle multiple deadlines, manage different projects simultaneously, and maintain meticulous records.
• Ability to coordinate multiple projects, vendors, and deadlines simultaneously.
• Excellent communication both written and verbally.

COMPENSATION AND BENEFITS:

• SALARY shall be $40,000-$44,500/year gross salary. Salary commensurate with experience.
• PAY PERIOD: Weekly, paid on a week-lag (exempt)
• Eligibility to participate in Company Sponsored Health Plan, and PTO after three months with the Company (more details available).

Pay: $40,000.00 - $44,500.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person