Office Coordinator

Job Summary

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will help foster a productive environment, support team collaboration, and enhance overall office functionality. This position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture. This position will provide direct support to the Clinical Director.

Responsibilities

• Manage daily office operations, including front desk duties, phone systems, and visitor reception with professionalism and warmth
• Oversee calendar management and schedule appointments for team members, ensuring optimal time utilization
• Coordinate event planning activities such as meetings, trainings, and company functions to promote team engagement and development
• Supervise administrative staff or interns, providing training and guidance to ensure high performance and consistency in tasks
• Handle vendor management by liaising with service providers, ordering supplies, and maintaining vendor relationships
• Manage confidential information with discretion while ensuring compliance with company policies and procedures

Experience

• Proven clerical experience in an office environment with demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and spreadsheets
• Prior experience in office management or administrative roles involving calendar scheduling, filing systems, and front desk operations
• Familiarity with human resources functions such as onboarding, payroll processing, and employee record keeping
• Strong communication skills for effective client interaction, team collaboration, and vendor negotiations
• Supervising experience is preferred to lead administrative teams or support staff effectively

Join us to be part of a dedicated team committed to excellence! Your energy and organizational prowess will make a meaningful impact on our daily operations while providing valuable support to our colleagues. We value proactive individuals who thrive in fast-paced environments and are eager to grow professionally.

Pay: $40,000.00 - $500,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person