Office Coordinator

Office Coordinator - Full Time - Slacks Creek

Prime Signs has been part of the Out-of-Home advertising industry for more than 20 years. From our Slacks Creek facility, we coordinate signage, materials and installation projects across multiple locations.

We're looking for a highly organised, proactive Office Coordinator to join our team full-time.

This is much more than a desk-based administration role. You'll be at the centre of the day-to-day operation — coordinating installer teams, keeping jobs and materials organised, communicating with customers and suppliers, supporting management and helping make sure everything is ready when it needs to be.

If you enjoy variety, taking ownership and being the person who keeps things moving, we'd like to hear from you.

What you'll be doing

Your days will be varied, with responsibilities including:

• Coordinating and scheduling installer teams and daily jobs
• Keeping job information, schedules and changes up to date
• Communicating with installers, management, customers and suppliers
• Managing incoming calls and emails
• Coordinating the preparation and dispatch of advertising materials
• Providing administration and data-entry support
• Maintaining accurate records and documentation
• Assisting management with scheduling and operational priorities
• Making sure jobs, materials and information are organised and ready to go
• Pitching in and helping other areas of the business when required

You'll also occasionally assist with handling advertising materials and other items weighing up to approximately 15 kg.

About you

We're looking for someone who is organised, switched-on and takes ownership of their work.

You'll ideally be someone who:

• Enjoys a busy, varied working environment
• Can juggle multiple priorities without losing track of the details
• Takes initiative rather than waiting to be told what to do
• Communicates confidently and professionally
• Is comfortable dealing with different people throughout the day
• Has a friendly and professional phone manner
• Can work independently while also being a strong team player
• Is reliable, punctual and takes pride in getting the job done properly
• Is happy to be hands-on and help wherever needed

Previous experience in administration, office coordination or a similar role would be an advantage.

Experience in signage, construction, trades, logistics or another operational environment is also helpful — but it's not essential. We can provide industry-specific training to the right person.

The person we're looking for

We're not necessarily looking for someone who has worked in signage before.

We're looking for someone who is reliable, organised, capable and willing to get involved.

If you're the type of person who likes being busy, enjoys solving problems, keeps things organised and takes pride in being someone the team can rely on, this could be a great fit.

Skills & Requirements

To be successful in this role, you'll ideally have:

• Previous experience in administration, office coordination or a similar role
• Strong organisational and time-management skills
• Confidence using Microsoft Excel, Word and email
• Strong written / verbal communication skills & great attention to detail
• The ability to prioritise tasks and work effectively
• The ability to work independently while also contributing to a team

Experience in signage, construction, trades, logistics or a similar operational environment would be an advantage, but is not essential. Industry-specific training will be provided.

Why Join Prime Signs?

• Join an established business with more than 20 years in the industry
• Work with a supportive and experienced team
• Enjoy a varied role where you're involved in the day-to-day operation of the business
• Learn about the signage and Out-of-Home advertising industry
• Develop your skills with industry-specific training
• Opportunity to grow with the business