Office Coordinator

Overview

Guyette Family Guidance, PLLC, is a private practice providing mental health therapy, coaching, and specialized family services. We are seeking a detail-oriented, dependable, and proactive Office Coordinator to support daily operations and ensure a professional, welcoming experience for clients, referral sources, and our team.

The ideal candidate is organized, communicates professionally, takes initiative, and follows through on responsibilities while handling sensitive information with discretion.

Responsibilities

• Manage scheduling, calendars, phone calls, emails, and general office operations.
• Respond to client inquiries and coordinate intake paperwork, forms, and appointments.
• Maintain organized electronic records and documentation using Google Workspace and practice management software.
• Assist with client billing, invoicing, payment processing, and light bookkeeping.
• Track outstanding tasks, deadlines, and paperwork to ensure timely follow-through.
• Provide administrative support to clinicians and practice leadership.
• Maintain confidentiality and follow HIPAA requirements and office policies.
• Communicate professionally with clients, attorneys, referral sources, and individuals experiencing stressful family circumstances.

Qualifications

• At least two years of administrative or office coordination experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Drive.
• Ability to manage competing priorities, work independently, and meet deadlines.
• Professionalism, dependability, initiative, and strong follow-through.
• Ability to handle confidential information and seek support as needed to fulfill duties.

Preferred: Experience in a mental health, medical, legal, or other professional services setting, including billing or bookkeeping.

Position Details

• Location: Brooklyn Park, Minnesota
• Schedule: 20-30 hours per week (morning-mid-day)
• Work Arrangement: [In-office, occassionally hybrid]
• Compensation: $27/hr

How to Apply

Please submit your resume and a brief introduction describing your relevant experience and interest in joining Guyette Family Guidance to Dr. Erin Guyette at [email protected]

Job Type: Part-time

Pay: $27.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person