Office Coordinator

Overview

Vinci Compass is seeking a proactive and highly organized Office Operations Coordinator based in Miami to support the day-to-day operations of our offices. This role is responsible for ensuring a seamless employee experience while coordinating travel, expense reimbursement processes, corporate events, vendor relationships, and office-related activities. The ideal candidate is service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Support day-to-day office operations and workplace services across company offices.

• Coordinate domestic and international travel arrangements for employees and visitors.

• Manage employee expense reimbursement processes and assist with travel-related expenses.

• Plan and execute internal meetings, employee events, conferences, and client-facing events across the United States.

• Coordinate office vendors, building management, and workplace service providers.

• Support onboarding logistics, including office access, workspace setup, and employee resources.

• Assist with invoice processing, expense tracking, and administrative projects.

• Identify opportunities to improve office processes and enhance employee experience.

Qualifications

• Bachelor's degree required.

• Experience in office operations, administration, workplace services, event planning, hospitality, executive support, or a related field.

• Strong organizational, communication, and multitasking skills.

• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Proficiency with Microsoft Office applications.

• Previous experience in financial services is a plus.

• Bilingual in English and Spanish or Portuguese preferred.