Office Coordinator

Jay Dee Contractors is a nationally recognized construction firm and the largest underground tunneling contractor in Michigan. Since 1965, we have built a reputation for quality, safety, integrity and performance on complex infrastructure projects throughout the United States. We are seeking an energetic, organized, and dependable Office Coordinator to join our team at our corporate headquarters in Livonia, Michigan.

Jay Dee offers a collaborative, team-oriented work environment, competitive benefits, daily employer-provided lunches, and opportunities for professional growth.

Schedule: Monday – Friday, 8:00AM to 5:00PM, 100% in-office

The Position

The Office Coordinator plays an important role in keeping our corporate office organized, efficient, and running smoothly. This is a varied, hands-on position supporting various departments, as well as our executive leadership team.

The ideal candidate is a positive, resourceful team player who enjoys helping others, takes initiative, and approaches responsibilities with a can-do attitude. We are looking for someone who takes pride in handling everyday administrative tasks while demonstrating the ability and desire to learn, grow, and take on new challenges.

Key Responsibilities

• Office Administration: Greet visitors, coordinate daily employee lunches, order office and building supplies, manage incoming and outgoing mail, coordinate meetings and events, and assist with general office organization.
• Accounting Support: Scan and upload invoices and packing slips, enter credit card transactions, maintain electronic records, collect vendor documentation, and assist with data entry and accounts payable processes.
• HR Support: Assist with employee onboarding and related documentation.
• Estimating Support: Assist with vendor and subcontractor outreach, bid proposal preparation, employee resumes, and related documentation.
• General Support: Provide administrative assistance to executive leadership, assist with company fleet administration, and support special projects for various departments as needed.

Qualifications & Desired Attributes

• Associate’s degree in business administration or related field or equivalent combination of education, training, and experience.
• Minimum of 5 years of general administrative/office experience. Experience working in the construction industry is preferred.
• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook, and the ability to quickly learn new systems.
• Excellent organization skills, attention to detail, and the ability to manage multiple priorities.
• Professional communication skills and a friendly, service-oriented approach.
• Demonstrates integrity, sound judgment, accountability, and discretion when handling confidential information and carrying out responsibilities.
• Proactive, dependable, flexible, and willing to take ownership of responsibilities.
• Positive, can-do attitude, strong work ethic, and a genuine willingness to help wherever needed.
• Familiarity with Sage accounting or document management software are a plus but are not required.

Jay Dee Contractors, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, genetic information, pregnancy, disability, protected veteran status or other characteristics protected by law.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have at least 5 years of general administrative/office experience?
• Are you available to work Monday-Friday, 8:00 am to 5:00 pm, 100% in-office?

Ability to Commute:

• Livonia, MI 48150 (Required)

Work Location: In person