Office Coordinator

OVERVIEW

We are recruiting on behalf of our client for an Office Coordinator. This is an in-person role based in Johannesburg, supporting the day-to-day running of a busy office environment. The successful candidate will serve as a central point of contact for facilities, supplies, service providers, and internal office coordination. This role suits someone who is well-organized, dependable, and comfortable managing multiple operational tasks simultaneously. No prior international experience is required, and the client is open to candidates who bring solid local office experience and a hands-on approach to keeping operations running smoothly.

KEY RESPONSIBILITIES

Coordinate office facilities, equipment, and supplies to ensure the workplace remains functional and well-stocked

Liaise with external service providers and vendors, managing scheduling, access, and follow-up

Organize and prepare for meetings, including room setup, visitor management, and logistical arrangements

Plan and coordinate internal office events and team engagements

Support the implementation and maintenance of office procedures and safety requirements

Assist with internal communications, ensuring relevant information reaches the appropriate team members

Provide general administrative support to help daily office operations run efficiently

REQUIREMENTS

Matric (Grade 12) is essential; a National Diploma or relevant NQF Level 5 qualification in Office

Administration or Business Management is advantageous

Minimum of 2 years' experience in an office administration, coordination, or similar support role

Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel

Strong written and verbal communication skills in English

Ability to manage relationships with external vendors and service providers professionally

Valid driver's license would be beneficial but is not required

PREFERRED EXPERIENCE

Prior experience coordinating facilities or managing office supplies and equipment

Experience supporting office safety procedures or compliance requirements

Exposure to event coordination or meeting logistics within a corporate environment

Familiarity with basic procurement processes or working with supplier contracts

KEY COMPETENCIES

Strong communication skills

High attention to detail

Strong organizational skills

Ability to work independently

Professionalism and reliability