Office Coordinator

Stalwart Law Group, a highly respected boutique civil litigation firm, specializing in the representation of injured victims, is seeking a full-time Office Coordinator. This is an onsite position in our Santa Ana office.

The Office Coordinator is responsible for the day-to-day administrative and operational support of the law firm. This role requires a highly organized, detail-oriented, and dependable individual who can manage multiple responsibilities while maintaining a professional office environment and handling confidential information with discretion.

The Office Coordinator will support the firm as needed including:

· Mail Management: Process, organize, and distribute all incoming and outgoing mail, packages, and deliveries.

· Check Processing: Prepare and issue checks, process deposits, and maintain accurate records in accordance with firm procedures.

· Medical Records and File Management: Upload, organize, and distribute medical records and other case-related documents; maintain accurate and organized electronic and physical files.

· Office Supplies and Logistics: Monitor and order office supplies, coordinate deliveries, maintain common areas, and support the day-to-day logistical needs of the office.

· Facilities and Vendor Management: Coordinate maintenance, repairs, cleaning services, and other vendor services; schedule service visits and follow up on outstanding requests.

· Reception and Administrative Support: Greet visitors, answer and route calls, and provide general administrative support to attorneys and staff as needed.

Qualifications:

Prior experience in an administrative, receptionist, or office coordination role is required, ideally in a law firm or professional services environment. The successful candidate will have strong organizational skills, attention to detail, professional communication skills, proficiency with standard office software, and the ability to handle confidential information responsibly.

The Office Coordinator is expected to maintain a professional and organized workplace, complete assigned tasks accurately and promptly, and provide reliable support to the firm’s attorneys and staff. Additional administrative duties may be assigned as needed.

Stalwart Law Group is an equal opportunity employer. All applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other category protected by law.

Highly competitive salary with excellent benefits package including medical and unlimited paid time off.

Pay: $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person