Office Coordinator

About the Role

Critical Materials Recycling, Inc. (CMR) is an early-stage technology company working to secure America’s domestic rare earth supply chain through sustainable recycling. We are looking for an Office Coordinator to serve as the first point of contact for our team and partners and to keep daily operations running smoothly.

This is a varied, hands-on role. You will manage front desk responsibilities, support office administration, maintain a clean and professional facility, and use AI tools — including Claude — to work more efficiently across communications and administrative tasks. If you are organized, dependable, and take ownership of your work, we want to hear from you.

What You’ll Do

Front Desk & Communications

• Welcome visitors and create a professional first impression
• Answer phones, respond to emails, and direct inquiries to the appropriate team member
• Schedule appointments and manage calendars
• Keep the reception area clean and presentable

Office Administration

• Order and track office supplies and inventory
• Assist with basic bookkeeping tasks including invoices, receipts, and data entry
• Handle mail, deliveries, and vendor communication
• Maintain digital and physical filing systems
• Use AI tools, including Claude, to draft correspondence, summarize information, and support day-to-day administrative work
• Support the team with general administrative tasks

Facility Upkeep

• Clean and maintain the front office, reception area, conference room, private offices, and restroom on a regular basis
• Sweep, mop, and vacuum floors throughout the office
• Wipe down common surfaces including desks, countertops, tables, and shared equipment daily
• Restock restroom, kitchen, and supply areas as needed
• Empty trash bins and replace liners throughout the office
• Keep all work areas tidy and presentable throughout the day
• Report maintenance or deeper cleaning needs to management

What We’re Looking For

• High school diploma or equivalent; associate’s degree or higher preferred
• Prior experience in a receptionist, administrative, or office coordinator role
• Strong written and verbal communication skills
• Proficiency in Microsoft Office or Google Workspace
• Comfort using AI tools for everyday work tasks — prior experience with Claude or similar tools is a plus
• Organized, reliable, and comfortable managing multiple tasks

Nice to Have

• Experience with scheduling software or CRM tools
• Familiarity with QuickBooks or similar bookkeeping software
• Ability to work independently and solve problems with minimal direction

What We Offer

• $18–$20 per hour, based on experience
• Health, dental, vision, and life insurance
• 401(k) with matching
• Paid time off (PTO)
• A collaborative, mission-driven environment with room to grow

Job Type: Full-Time
Work Setting: On-site — Boone, IA
Schedule: Monday–Friday

Pay: $18.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person