Office Coordinator

Job Summary

We are seeking an energetic and highly organized Office Coordinator to streamline daily operations and ensure a productive, efficient workplace environment. In this pivotal role, you will serve as the backbone of our office, managing administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members across various departments. Your proactive approach and exceptional communication skills will help foster a welcoming atmosphere while maintaining smooth office functions. This paid position offers an exciting opportunity to develop your skills in office management, human resources, and financial administration within a dynamic organization.

Responsibilities

• Manage daily office operations, including front desk duties, greeting visitors, and handling phone inquiries with professional etiquette.
• Coordinate scheduling for meetings, appointments, and company events to ensure optimal time management for staff and leadership.
• Oversee vendor relationships by negotiating contracts, managing supplies procurement, and ensuring timely deliveries.
• Support human resources functions such as onboarding new employees, maintaining confidential personnel records, and assisting with training & development initiatives.
• Handle bookkeeping and basic accounting tasks using accounting software like QuickBooks; manage invoicing, expense tracking, and payroll processing.
• Maintain organized filing systems both digitally and physically; ensure all documents are accurately stored and easily accessible.
• Assist in budgeting processes by monitoring expenses and preparing financial reports using spreadsheets and financial software.

Requirements

• Proven experience in office management or administrative roles with strong clerical skills.
• Demonstrated supervisory experience with the ability to lead teams effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with spreadsheets and other organizational tools.
• Familiarity with accounting software such as QuickBooks or similar financial management tools.
• Experience with vendor management, scheduling software, and calendar management platforms.
• Strong communication skills—both verbal and written—and excellent phone etiquette.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Exceptional organizational skills with keen attention to detail; capable of multitasking in a fast-paced environment.
• Knowledge of human resources processes including onboarding, training support, and employee relations is a plus.
• Previous experience in customer service or front desk operations is highly desirable.

Join us as an Office Coordinator to bring energy, efficiency, and professionalism to our workplace! Your proactive attitude will help create a positive environment where teams thrive and organizational goals are achieved seamlessly.

Pay: $26.38 - $31.76 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule

Work Location: In person