Office Coordinator

Company Overview

Central Michigan Rehabilitation is a dedicated outpatient rehabilitation clinic specializing in orthopedic and manual therapy for clients of all ages. Our team provides comprehensive services including sports injury treatment, chronic pain management, and neurological rehabilitation, with a focus on delivering personalized, hands-on care to promote recovery and improve quality of life.

Overview

We are seeking an energetic and detail-oriented Office Coordinator to oversee daily administrative operations within our clinic. The ideal candidate will possess strong organizational and communication skills, with experience in office management, vendor relations, and team supervision. This role offers an opportunity to support a dynamic healthcare environment by ensuring efficient office workflows, managing schedules, and facilitating excellent client service.

Responsibilities

• Coordinate daily office activities to ensure smooth operations and high levels of efficiency.
• Manage appointment scheduling, calendar organization, and multi-line phone systems to optimize patient flow.
• Supervise administrative staff, providing training, guidance, and performance feedback to foster a collaborative team environment.
• Oversee vendor relationships, including procurement of supplies and equipment, ensuring timely delivery and cost-effectiveness.
• Handle confidential information with discretion while maintaining accurate filing systems and records management.
• Assist with human resources functions such as onboarding new staff, tracking payroll via financial software like QuickBooks, and supporting training initiatives.
• Support bookkeeping and basic accounting tasks including invoicing, billing, and budget monitoring using accounting software.

Qualifications

• Proven experience in office administration or office management within a healthcare or similar setting.
• Demonstrated supervisory experience with the ability to lead and develop team members effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and calendar management tools.
• Knowledge of financial software such as QuickBooks or equivalent for payroll and bookkeeping tasks.
• Strong organizational skills with attention to detail in filing, record keeping, and managing multiple priorities simultaneously.
• Excellent communication skills to interact professionally with clients, vendors, and staff members.
• Experience handling confidential information responsibly while maintaining compliance with privacy standards.

Join our team as an Office Coordinator to ensure our clinic runs seamlessly while supporting our mission to provide exceptional rehabilitation services through organized leadership and dedicated service excellence!

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Work Location: In person