Office Coordinator

What We're Looking For

The ideal candidate is someone who takes pride in their work, pays attention to the little details, and is willing to jump in wherever needed. Our office can be fast-paced, so being able to stay organized, handle multiple tasks, and maintain a positive attitude is important.

We value employees who are reliable, willing to learn, and committed to doing their jobs accurately and efficiently.

• Monday through Friday, 7:00am to 4:30pm. That's a full 9-hour paid day plus a 30-minute paid lunch. Every hour you're here counts.
• $20.00+/hour, based on experience, with weekly pay.
• Regular opportunities for raises, and new positions created as we grow.

We're looking for an experienced office professional to be the key person for data entry and accuracy in our office. This is a defined, important role at the center of our daily operations:

• About 50% Accounting: Entering payables, processing orders and invoices, and maintaining accurate financial records in our ERP system. You'll spend most of your day in our business software, so comfort working in an ERP or accounting system matters. (Experience with QuickBooks, Aspen Canopy, or anything similar is a strong fit.)
• About 30% Customer Service: Answering incoming calls, assisting customers in a friendly, professional manner, and routing questions to the right departments.
• About 20% General Office: Filing, scanning, copying, and keeping our workspace organized. You'll also serve as backup on reception.

Pay & Benefits

• Full healthcare coverage paid for you, with a low $500 deductible, including dental and short-term disability (effective after 90 days)

• Optional supplemental insurance plans

• 401(k) plan with profit sharing

• Opportunities for raises and advancement

Compensation:

$20 hourly

Responsibilities:

• Answer incoming phone calls and assist customers in a friendly, professional manner.
• Accurately enter customer orders into our computer system.
• Perform general data entry and maintain accurate records.
• Enter payables through QuickBooks.
• Assist with filing, scanning, copying, and organizing paperwork.
• Respond to customer questions and direct calls to the appropriate departments.
• Assist with processing orders, invoices, and other office documentation.
• Communicate with customers, coworkers, and other departments to ensure accurate information and smooth daily operations.
• Maintain an organized and efficient office workspace.
• Complete additional administrative and clerical tasks as needed.

Qualifications:

• Basic computer skills and the ability to learn new software.
• Strong attention to detail and accuracy.
• Good communication and customer service skills.
• Experience working in an ERP or accounting system (we use Aspen Canopy daily; QuickBooks experience also translates well)
• Strong attention to detail and accuracy. You take pride in clean, correct data.
• Good communication and customer service skills
• Organized, dependable, and able to manage multiple priorities
• Comfortable learning new software and working independently

Experience: Previous office, accounting, or customer service experience preferred.

About Company

Weaver's of Wellsville is a fifth-generation, family-owned food distribution and manufacturing company. Five generations of our family have built this business, and our people have built their careers here alongside us. We're growing, our turnover is low, and our employees are part of a team that knows each other by name.